Save the Children is the world’s leading independent organization for children. We work in 120 countries. We work together, with partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. Save the Children works in thirty districts in Rwanda with a current staff complement of approximately 180 staff.
SC Rwanda Country Office seeks to hire qualified, committed and experienced national staff to fill the following position:
Position: Awards Officer
Place of Work:
Staff directly reporting to this post:
Tentative start date:ASAP
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) orintensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE: The purpose of this post is to support the Award Management team in the planning, securing and managing of both development and humanitarian awards. The position involves supporting award information management and compliance with systems and processes.
Under the direction of an Award Coordinator, the Awards Officer will be responsible for supporting the team to adhere to all award management obligations internally within Save the Children and externally with donors.
This role will work closely with PDQ and Program Implementation/Program Operations on proposals, financial and narrative reporting, monitoring and analysis and compliance processes. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
KEY AREAS OF ACCOUNTABILITY :
Developing self and others
- Work with other team members to support team activities
- Build relationships with members of other teams i.e. finance and operations
- Involvement in capacity building to build skills in Award management
Communicating with impact, negotiation, and coordination
- Input into high quality ‘donor ready’ reports
- Ensure the donor reporting schedule is shared to the concerned parties on a regular basis
- Engage with and coordinate across multiple stakeholder groups (budget holders, program staff, partners, etc) to support the proposal budgeting process
Compliance (systems, processes, donor)
- Learn and follow SCI processes and relevant donor requirements
- Understanding of the AMS system, maintaining and driving data quality
- Ability to use AMS reporting to monitor awards and plan for key processes i.e. donor reporting
- Assist the team to understand donor compliance requirements relating to award management including budgeting and reporting, and ensure deadlines are met
- Basic understanding of donor compliance and development of compliance checklists if needed
Monitoring and analysis
- Process lead for development of initial budgets for simple/ low-risk proposals including liaising with program teams and finance to ensure this has been fully costed
- Financial analysis skills to perform award monitoring processes and identify any issues for further analysis
- Ensure donor budget lines in AMS are as needed for donor reporting requirements
Portfolio management and strategy
- Run reports from AMS to support the AM team with monitoring of the Award Portfolio
- Perform monitoring and analysis activities when required and work with Coordinator and Manager to resolve any issues identified
- Problem-solving skills to address and work through issues when they arise.
SKILLS AND BEHAVIOURS (our Values in Practice)
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
- Sets ambitious and challenging goals for her/himself (and her/his team), takes responsibility for her/his own personal development and encourages others to do the same
- Widely shares her/his personal vision for Save the Children, engages and motivates others
- Future orientated thinks strategically.
- Builds and maintains effective relationships, with her/his team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
- Honest, encourages openness and transparency
QUALIFICATIONS, SKILLS, AND EXPERIENCE
- Professional qualification in Business, International Development, Finance/Accounting or similar
- University degree in International development, business administration, finance and/or experience working in a related role
- Experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, ECHO, DFID, CIDA, SIDA etc.)
- Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those applying partnership approaches
- Strong analytical skills, computer literacy, and excellent documentation skills are a must.
- Ability to work well with a team and establish relationships with other teams/offices
- Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
- Highly developed interpersonal and English communication skills including influencing and negotiation
- Experience working with implementing partners and managing sub-awards/grants
- Excellent time management and planning capacity
CHILD SAFEGUARDING POLICY:
Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding – Declaration of Acceptance Form] and comply with the SCIs Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.
- This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for. SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International’s Code of Conduct sets out the standards which all staff members must adhere to.
How to apply
Interested candidates should send an application letter plus updated Curriculum Vitae in English, including 3 names of professional referees to HR-Rwanda@savethechildren.org. The deadline for receiving applications is May 25th, 2018.
Note that only shortlisted candidates will be contacted.