U.S Embassy Kigali Rwanda : Public Diplomacy Small Grants Program 2019 (Up to $25,000 in funding)

Notice of Funding Opportunity

Funding Opportunity Title: U.S. Embassy Kigali PAS Annual Program Statement

Funding Opportunity Number:      PAS-RW-FY19-01

Deadline for Applications:               July 31, 2019

CFDA Number:                                19.040 – Public Diplomacy Programs
Total Amount Available:                 $Variable

Maximum for Each Award:            $25,000

A. PROGRAM DESCRIPTION

The U.S. Embassy Kigali Public Affairs Section (PAS) of the U.S. Department of State is pleased to announce that funding is available through its Public Diplomacy Small Grants Program. This is an Annual Program Statement, outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding.  Please carefully follow all instructions below.

Purpose of Small Grants: PAS Kigali invites proposals for programs that strengthen cultural ties between the U.S. and Rwanda through cultural and exchange programming that highlights shared values and promotes bilateral cooperation. All programs must include an American cultural element, or connection with American expert/s, organization/s, or institution/s in a specific field that will promote increased understanding of U.S. policy and perspectives.

Examples of PAS Small Grants Program programs include, but are not limited to:

  • Academic and professional lectures, seminars and speaker programs;
  • Artistic and cultural workshops, joint performances and exhibitions;
  • Cultural heritage conservation and preservation programs;
  • Professional and academic exchanges and programs;
  • Programs to promote vulnerable populations including, girls and women, persons with disabilities, and the LGBTI community;
  • Youth entrepreneurship, empowerment, and/or leadership programs;
  • Programs that build the capacity of Rwandan media.

Priority Program Areas:

  • Advance regional peace and security;
  • Increase bilateral economic growth, trade, and investment;
  • Promote inclusive country-led development;
  • Expand democracy, human rights, media freedom, and access to justice.

Please see https://www.state.gov/documents/organization/284961.pdf  for more information.

Participants and Audiences:

Expertise and established relationships with non-governmental organizations (NGOs) that promote inclusion of vulnerable populations and/or local officials in the communities in which the programs will be conducted will be considered favorably.

All programs must include an American cultural element and/or should increase mutual understanding between the United States and Rwanda.

The following types of programs are not eligible for funding:

  • Programs relating to partisan political activity;
  • Charitable or development activities;
  • Construction programs;
  • Fund-raising campaigns;
  • Lobbying for specific legislation or programs
  • Scientific research;
  • Programs intended primarily for the growth or institutional development of the organization; or
  • Programs that duplicate existing programs.

Authorizing legislation, type and year of funding:

The source of funding is FY2019 Public Diplomacy Funding.

B. FEDERAL AWARD INFORMATION

Length of performance period: Depending on the needs of the project, performance period may be as short as one day but up to two years.

Number of awards anticipated: Subject to funding availability.

Award amounts: awards may range from a minimum of $2500 to a maximum of $25,000

Total available funding: Variable

Type of Funding:  Fiscal Year 2019 Public Diplomacy Funding

Anticipated program start date:  January 14, 2019 through December 31, 2019.

This notice is subject to availability of funding.

Funding Instrument Type:  Grant, Fixed Amount Award, or Cooperative agreement. Cooperative agreements are different from grants in that PAS staff are more actively involved in the grant implementation.  “Substantial Involvement” will be determined by PAS prior to award notification.

Program Performance Period: Proposed programs should be completed in 24 months or less.

Optional:  PAS will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.

C. ELIGILIBITY INFORMATION

  1. Eligible Applicants

The Public Affairs Section encourages applications from all that apply:

  • Registered not-for-profit organizations, including think tanks and civil society/non-governmental organizations with programming experience
  • Civil Society Organizations not yet registered with the Government of Rwanda.
  • Individuals
  • Non-profit or governmental educational institutions
  • Governmental institutions

For-profit or commercial entities are not eligible to apply.

  1. Cost Sharing or Matching

Cost sharing is not required.

  1. Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations.  Individuals are not required to have a DUNS number or be registered in SAM.gov.

D. APPLICATION AND SUBMISSION INFORMATION

4.  Address to Request Application Package

Application forms required below are available at rw.usembassy.gov and grants.gov.

  1. Content and Form of Application Submission

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered
  • All Microsoft Word documents are single-spaced, 12 point Times New Roman font, with a minimum of 1-inch margins.

The following documents are required:

  1. Mandatory application forms
  • SF-424 (Application for Federal Assistance – organizations)or SF-424-I (Application for Federal Assistance –individuals)
  • SF424A (Budget Information for Non-Construction programs)
  • SF424B (Assurances for Non-Construction programs) or SF-424B (Individual).
  1. Summary Coversheet: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
  2. Proposal (6 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives:  The “goals” describe what the program is intended to achieve.  What aspect of the relationship between the U.S. and Rwanda will be improved? The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.
  • Proposed Program Schedule:  The proposed timeline for the program activities.  Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program.  What proportion of their time will be used in support of this program?
  • Program Partners:  List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future Funding or Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
  1. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.
  2. Attachments:
  • 1-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner
  • Official permission letters, if required for program activities
  1. Unique Entity Identifier and System for Award Management (SAM.gov)

Required Registrations:

All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:

  • Unique Identifier Number from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • SAM.gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform/displayHomePage.do;jsessionid=81407B1F03F2BDB123DD47D19158B75F.   http://fedgov.dnb.com/webform 

NCAGE application: Application page here https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process:

For help from within the U.S., call 1-888-227-2423
For help from outside the U.S., call 1-269-961-7766
Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto: https://www.sam.gov.  SAM registration must be renewed annually.

  1. Submission Dates and Times:

Applications may be submitted for consideration at any time before the closing date of July 31, 2019.  No applications will be accepted after that date. Decisions on applications will be sent out within 30 days of receipt of the proposal.Other Submission Requirements

Applicants must submit a complete application package with a concise budget that reflects the scope of work as indicated on the proposal. Completed applications should be submitted electronically through KigaliPublicAffairs@state.gov or by submitting a hard copy addressed to:

The Grants Officer
Public Affairs Section
U.S. Embassy Kigali
Kacyiru, Kigali, Rwanda

Each application submitted under this announcement will be evaluated by a committee and rated on the basis of the evaluation criteria outlined below. Applications will be reviewed on the basis of their completeness, coherence, clarity, and attention to detail.

E. APPLICATION REVIEW INFORMATION

  1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.

Organizational capacity and record on previous grants: The organization has expertise in its stated field and PAS is confident of its ability to undertake the program.  This includes a financial management system and a bank account.

Quality and Feasibility of the Program Idea – The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Goals and objectives: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

Embassy priorities: Applicant has clearly described how stated goals are related to and support U.S. Embassy Kigali’s priority areas or target audiences.

Budget: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.

Sustainability: Program activities will continue to have positive impact after the end of the program.ction Process

A Grants Review Committee will evaluate all eligible applications.FAPIIS

If you have any questions about the grant application process, please contact PAS at: KigaliPublicAffairs@state.gov.ew process is completed.

For more information,please visit https://rw.usembassy.gov/embassy/kigali/grants/public-diplomacy-grants/

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