Human Resource Officer

Job : Human Resource Officer

Organization HIGHER EDUCATION COUNCIL

Level 4.II

Reports To Director of Administration and Finance

No. of Positions 1

Deadline 29/Apr/2019

Job Description

• Participate in the development of recruitment policies and procedures; and monitor their implementation in the institution;
• Provide assistance to supervisors on staff recruitment;
• Lead the process of writing job descriptions and ensure that they are accurate;
• Prepare notices and advertisements for vacant positions;
• Participate in short listing and inform successful candidates’ dates of written and oral exams;
• Schedule and organize exams (written and interviews);
• Organize staff orientations (induction period);
• Ensure probation phase are concluded and reports made.
• Conduct regular capacity needs assessment and identify training and development opportunities;
• Provide assistance in making human resource development plans;
• Organize staff training sessions, workshops and activities;
• Process employee requests for outside training while complying with policies, training plans and procedures ;
• Write training proposals, and identifying funding.
• Ensure all staff signed their performance contracts on time and their compliance with duties and annual plan of action;
• Provide advice and assistance when conducting staff performance evaluation;
• Provide advice and recommendations on actions to be taken for performing staff (rewards) and non performing staff (sanctions).
• Update personnel records on a regular basis.
• Identify incomplete records and ensure proper filing.
• Prepare monthly salaries and allowances.
• Declare monthly and quarterly statutory contributions.
• Monitor daily attendance of staff;
• Investigate and understand causes for staff absences;
• Recommend solutions to resolve chronic attendance difficulties;
• Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services;
• Recommend disciplinary measure for staff with unjustified absences.
• Ensure proper implementation of existing human resource management policies, regulations and procedures;
• Promote labor standards and workplace safety;
• Provide advice and assistance to staff and management on pay and benefits systems.

Job Profile

Bachelor’s Degree in Human Resource Management, Management, Public Administration, Administrative Sciences.

Key Technical Skills & Knowledge required:

– Knowledge of analysis of the existing system including policies, strategies and plans related to Human Resources;

– Knowledge in the Development of Human Resources Policies and procedures, Leadership skills, High analytical skills, Report writing and presentation skills, Computer Literate, Coordination, planning and organisational skills, Interpersonal skills, Collaboration and team working skills, Effective communication skills, Administrative skills, Time management skills, Fluent in Kinyarwanda, English or French; knowledge of all these three (3) languages is an advantage.

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