Job: Secretary in Central Secretariat
Organization EASTERN PROVINCE
Level 8.II
Reports To Executive Secretary of Province
No. of Positions 1
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Deadline 10/May/2019
Job Description
A. Transaction of couriers
– Receive and transmit mails/couriers;
– Register mails and documents on computer and direct outgoing correspondence;
– Carry out recording of archives, files and documents;
B. Customer Care
– Welcome and direct/guide visitors;
– Examine incoming mails/couriers for completeness;
– Answer inquiries about Services offered in the Central Secretariat and in the Institution as a whole;
– Maintain order and a favourable environment in the Central Secretariat.
Job Profile
A1 in Secretariat Studies, Office Management or A0 in Public Administration, Administrative Sciences, Management, Sociology, Social Work, Law
Key Technical Skills & Knowledge required:
– Knowledge of Office Administration;
– Communication Skills;
– Computer Skills;
– Interpersonal Skills;
– Organizational Skills;
– Stress Management Skills;
– Time Management Skills;
– Bookkeeping Skills;
– Analytical & Problem solving Skills;
– Decision Making Skills;
– Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage