Administrative assistant

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Administrative Assistant, FS-4

DEADLINE FOR APPLICATIONS : 06 February 2021

DATE OF ISSUANCE : 08 January 2021

OFFICE : Office of the Prosecutor

LOCATION : Kigali

JOB OPENING NUMBER : 20-ADM-RMT-147330-R-KIGALI (R)

Organizational setting and Reporting:

This position is located in the Office of the Prosecutor of the International Residual Mechanism for Criminal Tribunals (IRMCT), Arusha Branch, Kigali Field Office. The incumbent will work under the supervision of the Head of Office. *Appointment of the
successful candidate to this position will be subject to budgetary approval.

Responsibilities:

 Processes, handles and maintains records of the correspondence addressed to and from the Prosecutor and the Office.

 Maintains up-to-date files both paper and electronic including those of correspondences, rules, regulations and administrative instructions.

 Places and screens phone calls in a discreet manner.

 Drafts routine correspondence in respect to the activities of the Office of the Prosecutor.

 Drafts reports and minutes of meetings. Takes and transcribes dictation on various subject-matters as well as types various documents and correspondence.

 Follow-up on behalf of the Office of the Prosecutor with other sections of the Mechanism, Officers of the Host Country and other Member States in accordance with the instructions received.

 Maintains leave records and prepares monthly attendance reports of the staff of the Office of the Prosecutor in Kigali.

 Performs other related administrative duties, as required (e.g., operational travel programme; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and
coordinating seminars, conferences and translations).

 Performs other duties as requested.

Core Competencies:

 Professionalism: Knowledge of the IRMCT’s mandate and work, including the prosecution of crimes committed in Rwanda. Ability to perform a broad range of administrative functions, promptly and with precision. Excellent organizational and follow-up skills.

Experience dealing with confidential information/documents. Excellent knowledge of UN office practices/procedures. Shows pride in work and in achievements. Demonstrates professional competence and mastery of
subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Demonstrates commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

 Teamwork – Works collaboratively with colleagues to achieve organisational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

 Planning and Organising – Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments, adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

QUALIFICATIONS

Education:

High school diploma or equivalent. A university degree or additional training in Administration, Business Administration or related field would be an added advantage.
Work Experience:

Minimum of six (6) years of experience in administrative services, preferably with senior officials of the United Nations. Relevant experience in a judicial setting is desirable.

Languages:

English and French are the working languages of the Tribunal. For the post advertised, fluency in oral and written English is required, preferably with the working knowledge of French.

Assessment Method:

There may be a technical test followed by a competency-based interview.

For more details & Application process, Please Download >> Administrative-Assistant-OTP-Kigali.pdf

or visit official website https://www.irmct.org/en/recruitment


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