Job description

Contribute to the implementation of the RDB mission by providing the necessary administrative support required for the fulfillment of the RDB mandate;
Ensure the RDB Central Secretariat acts with efficient knowledge and remains an effective facilitator to internal and external customers;
Ensure proper management of document flow across RDB including archiving function by ensuring appropriate security and access to information;Ensure effective relations with peer departments and in particular in the entire Administration Unit;
Manage office communications to maximize internal and external stake holder’s satisfaction;
Establish and maintain an effective document management system with appropriate filing, and retrieval systems to the entire project information base;
Receive, sort and deliver all Central office incoming mail;
Properly manage the implementation of courier and archive contracts; Manage the document tracking system and ensure that it works efficiently and give support where necessary;
Any other function which shall be deemed to be appropriate to the efficiency of the Central secretariat functions;
Any other related assignment as may be directed by superior(s)

Minimum Qualifications

  • Advanced Diploma in Secretarial Studies

    0 Year of relevant experience

  • Advanced Diploma in Office Management

    You may also like:

    0 Year of relevant experience

  • Bachelor’s Degree in Public Administration

    0 Year of relevant experience

  • Bachelor’s Degree in Administrative Sciences

    0 Year of relevant experience

  • Bachelor’s Degree in Sociology

    0 Year of relevant experience

  • Bachelor’s Degree in Communication

    0 Year of relevant experience

  • Bachelor’s Degree in Public Relations

    0 Year of relevant experience

  • Bachelor’s Degree in Law

    0 Year of relevant experience

  • Bachelor’s Degree in Office Management

    0 Year of relevant experience

  • Bachelor’s Degree Social Work

    0 Year of relevant experience

  • Bachelor’s Degree in Business Management

    0 Year of relevant experience

  • Bachelor’s Degree in Secretariat Studies

    0 Year of relevant experience

Competency and Key Technical Skills

  • Integrity

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Strong command of written and spoken English;

  • Proficiency in French and Kinyarwanda is an added advantage;

  • Strong verbal and written communication skills as well as good customer care skills;

  • High level of integrity, ethics and confidentiality;

  • Ability to analyze and direct documents as expected;

  • Reliable interpersonal communication skills;

  • Ability to work under pressure, multi-task and ensure to meet expectations;

How to apply

Apply online at https://e-recruitment.mifotra.gov.rw/#/welcome

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