Contract Management Specialist-RUEAP

Key roles/responsibilities
• Review overall contractual rights and obligation of the Employer/Client and Contractor/Consultants.
• Review detailed work plan submitted by contractors/consultants for effective implementation of the contract (s) and coordination among contractors/consultant.
• Facilitate a technical dialogue between Client, Contractor; and where applicable, Supervision Consultant, Dispute Board, Arbitrator et al with a view to achieve closure on divergent interpretation of contractual clauses.
• Prepare format, detailing and frequency to monitor progress of work in respective contracts with input from contractors/consultants preferably through use of Project Management software and assist the client in contract implementation.
• Ensure effective management of schedule, cost, and timing of implementation milestones and report accordingly.
• Prepare check-list for action for each contract for effective monitoring of contractual rights and obligations of contracting parties;
• Ensure strict compliance with the contract by the contractor, supplier, or service provider.
• Conduct robust tracking and review of procurement–related documentation from the planning, bidding and award stages, and throughout contract management until completion and final acceptance.
• Identify contractual issues in advance and suggest remedial measures for action by the client to maintain progress of work;
• Participate with management in regular progress review of contracts including any review at site and if required at the premises of the supplier/manufacturer.
• Work closely with technical experts, project officers, safeguard specialist in seeking their input to plan and coordinate tasks like design review, review of technical documentation and drawings, quality assurance/ inspection of goods, progress of supply and manufacturing, physical progress at site including installation, compliance with ESHS requirements.
• Assist the client in dealing with any contractual claims from contractors and consultants in a timely manner to protect the interest of client.
• Coordinate with Finance Officer in maintenance of Bank Guarantees and insurance and other financial documents and its timely release as per the provisions of the contract.
• Assist Finance Officer in opening of Letter of Credit as required by the contract.
• Advice the client in certification of any advance payment which is contractually due.
• Advice the management in dealing with Price Adjustment claims as contractually due and other similar contractual issues like levy of Liquidated/Delay Damages.
• Deal with contract variations/amendments in coordination with technical specialists.
• Ensure effective working of Dispute Board (DB) and coordinate with DB.
• Assist client in submitting claims to DB and Arbitration panel and assist client during DB and arbitration proceedings.

Qualifications and experience:
• Bachelor’s degree (A0) in Contract Management, , Engineering, Law or a full professional qualification in Procurement and contract Management with minimum of 8 years of relevant experience in a Contract Management or Procurement role
Master’s Degree in a relevant field and 6 years relevant experience in a Contract Management or Procurement role

Have a very high level of integrity, zero tolerance to corruption and be disciplined;
 Have Solid organizational skills, including attention to detail, multi-tasking and time-management;
 Have strong analytical skills and ability to deal with complex issues in a clear and practical manner; be a strong team player with ability to work independently and in team;
 Computer literacy in the use of word processor, spread sheets, project management softwares and any other.

MODE OF APPLICATION

Duly signed application letters addressed to the Managing Director of Energy Development Corporation Limited (EDCL) together with updated detailed curriculum vitae, copies of both academic and professional certificates, proof of related experience/valid work certificates and names and addresses of at least three (3) reference persons and copy of Identity Card should be submitted by email to edclrecruitment@edcl.reg.rw not later than 09/10/2022 latest 5:00P.M.

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Note:

  1. Please note that submission of valid and acceptable proof of experience/work certificates attached to your job application letter to support the relevant experience indicated in the applicant’s CVs among other documents highlighted above is a MUST for pre-selection.
  2. Your job application and its attachments MUST be scanned as ONE single pdf document for easy download & analysis of applications
  3. ONLY online applications will be received on the above-mentioned email. No hardcopy applications will be received.
  4. REG is an equal opportunity employer. As part of our company Gender Mainstreaming policy and program, we seek to increase the number of women in all levels of the organization. Therefore, we strongly encourage female candidates to apply. Special consideration will be given to qualified female candidates

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