Finance assistant

Date: 18-Jun-2019

Location: Kigali, 01, RW

Company: Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Dimensions of Role:

The Finance Assistant will be based at the Country Office and will report to the Country Accountant.  S/he will uphold Plan’s Core Values, promote our mission and vision, programme principles (transparency, gender equality and diversity) to enhance programme impact, and be committed to child protection and respect for human rights.

Typical Responsibilities – Key End Results of Position:

Key Result Areas:

• Initiate processing of all approved invoices in to the finance system in preparation for payment and further processing of the payment while observing segregation of duties. Ensure that suppliers’ remittance advices are sent immediately after payment.
• Process travel Advances, staff claims and Liquidations and seek approvals of the same where required.
• Prepare reconciliations for bank, Mobile Money, and vendor accounts.
• Support in the Review of Partner/ Suppliers/Staff Advances liquidations as required.
• Participate in the annual physical verification of Assets in the Country Office
• Maintaining and managing of all project financial documents to safeguard financial documents and audit trails. Ensure that all financial documents are properly filed for easy retrieval.
• Actively participate in the preparation of Quarter end reporting schedules.
•  Support in the correction of NR Grant or any other grant corrections as requested by other accountants or the grant department.
• Support in clearing of balance sheet accounts like advances, prepaid rents, prepayments among others. Preparing of reconciliations of balance sheet accounts. E.g. cash, medical, receivables and payables accounts as guided by the Country Accountant.
• Support in Grants and Finance Remediation as guided by the RH through the Country Accountant in preparation for SAP migration into the finance system.
• Posting Mobile Money journals and any other monthly related journals every month before the closure of the period as guided by the Country Accountant.
• Prepare audit documents as maybe necessary for statutory audits, internal audits and any grants audits.
• Participate in CO Operations processes as maybe required from time to time.

Dealing with Problems:

The post holder requires good communication skills and judgement to negotiate with project staff, vendors and partners.

Communications and Working Relationships:

The post holder will be required to support in maintaining and developing a range of working relationships, including vendors, implementing partners and Project staff.

Effective working relationships within Plan are also critical for this position, including vendors, implementing partners and project staff.

Knowledge, Skills, Behaviours, and Experience Required to Achieve Role’s Objectives:

Educational Qualifications, Knowledge & Experience:

• Bachelor’s Degree in Accounting, Finance or relevant field.
• Undertaking or through with professional qualification  in accounting eg ACCA, CPA
• Knowledge of finance processes, systems and principles.

Key Skills Specific to the Post:

• The position requires good analytical skills to process program and financial related information from the grant-funded projects to review financial and narrative reports.
• Ability to withstand pressure of deadlines and ensure high quality outputs/standards.
• Good negotiation, communication and advocacy skills.
• Excellent management skills, including ability to identify challenges and provide or work with teams to propose possible solutions.
• Good report writing skills.
• Good networking, interpersonal, relationship skills and teamwork spirit.
• Proficient in computer skills.

Values

Commitment to Plan Values.

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives

Physical Environment and Demands:

Typically office environment with field visit demands.

Level of Contact with Children: 

Low level: Occasional interaction with children

Title	Finance Assistant
Functional Area	Finance Department
Reports to	Country Accountant
Location	Kigali, Rwanda	Travel required	Moderate
Effective Date	June 2019	Grade	C1

 

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy.

As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.

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For more information,please visit https://jobs.plan-international.org/job/Kigali-Finance-Assistant-01/535719001/