Finance Assistant

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Finance Assistant- Rwanda Country Office

Vacancy #: 5268
Unit: ESARO – Forests, Landscapes and Livelihoods
Organization: International Union for Conservation of Nature (IUCN)
Location: Rwanda Programme Office, Kigali, Rwanda
Reporting to: Finance and Administration Officer, Forest Landscape Restoration Programme
Work percentage: 100%
Grade: A3
Expected start date: 01 March 2020
Type of contract: Fixed-term (24 months)
Closing date: 04 February 2020
BACKGROUND

THIS IS A LOCALLY RECRUITED POSITION.

PLEASE NOTE THIS IS AN URGENT RECRUITMENT. APPLICATIONS WILL BE REVIEWED AND SHORT LISTING WILL BE DONE ON A ROLLING BASIS AND IF THE IDEAL CANDIDATE IS IDENTIFIED BEFORE THE DEADLINE DATES, IUCN RESERVES THE RIGHT TO CLOSE THE RECRUITMENT PROCESS.

Background;

The IUCN-International Union for Conservation of Nature, Rwanda Country Office in collaboration with The Governments of Rwanda and the Netherlands are in the process of implementing a 3-year programme (May 2019 to April 2022) – “Landscape and Integrated Water Resources Management and Restoration in Sebeya and other Catchments” – The Project . IUCN’s role is to provide technical assistance for the Landscape management and Integrated Water Resource Management. The Project has the overall purpose of “Increased livelihood and conservation Benefits in Sebeya (& other) catchments from restoration & improved local land management”.

JOB DESCRIPTION

The Finance Assistant will support finance work and assist the FLR team to keep updated financial records.

SPECIFIC DUTIES:

Within delegated authority, and under the direct supervision of the Finance and Administration Officer, the Finance Assistant will be responsible for the following duties:

Finance;

Check travel advances, travel claims and other settlement of advances and process journals in the system.

Reconciliation of balance sheet accounts and bank accounts including bank reconciliations.
Ensure that all payments requests are processed accurately and timely.
Enter data into the accounting system
Transactions- Processing all incoming and outgoing inter-company transactions in the NAV system
Staff time analysis and calculations; receive time-sheets and performing the calculations as well as capturing this information and journals in the system for cost recovery.
Processing financial transactions in the NAV ERP accounting system ensuring data is properly allocated
Assist in the analysis on the financial reporting and performance of projects and ensuring that sound financial control procedures are in place, in line with the donor requirements;
Prepare statutory returns for review and payment that include e.g VAT, PAYE, Social Security Funds, WHT, etc.
Assist with end of year preparation and audit preparation.
Review of implementing partner’s reports for validity, accuracy and completeness;
Ensuring that all financial records and files (e.g. supporting documents for expenditures, contracts, purchase orders, fixed asset inventory) in the office are well organized, maintained and updated;
Ensure that all procurement process are in accordance to the Internal Control System. Provide support on the Admin Portal i.e order requisitions, travel authorizations and approval processing
Inter-company Transactions- Processing all incoming and outgoing inter-company transactions in the NAV system

Provide monitoring support to overall program implementation including the program budget and provide relevant information to the programme team responsible for the budget.

Others;

Assist to develop capacity of non-finance staff on IUCN & relevant donor financial management guidelines, policies and procedures as may be required;

Assist in capacity building of the Implementing partners staff where required,
Carry out any other duties as requested by the line manager;
REQUIREMENTS

• Language Proficiency;

Excellent command of English and strong verbal and written communication skills
Sound command of the French Language both written and spoken
Capability to speak some native knowledge an added advantage

• Functional competencies;

Adheres to IUCN ESARO core values of Transparency, Inclusiveness, Professionalism and Accountability;

Consistently approaches work with energy and a positive, constructive attitude;

Ability to efficiently handle and share information and knowledge

Demonstrates a high sense of responsibility and excellent knowledge of finance issues

Demonstrates highest standards of integrity, discretion and loyalty.

Responds positively to critical feedback and differing points of views.

Demonstrated ability to work with limited supervision to prioritize tasking and manage workflow in a high pressure environment.

Proven interpersonal skills and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity

Commitment to continuous learning and proactive and mature attitude towards self-development

• Core Competencies;

Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.

Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.

Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner.

Accountability: Takes responsibility of individual and collective actions, promotes the IUCN One Programme approach.

APPLICATIONS

 

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the “Apply” button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

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About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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