Finance Assistant

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Equity

UNICEF is a leading humanitarian and development agency working globally for the rights of every child. Child rights begin with safe shelter, nutrition, protection from disaster and conflict and traverse the life cycle: pre-natal care for healthy births, clean water and sanitation, health care and education. UNICEF has spent nearly 70 years working to improve the lives of children and their families. Working with and for children through adolescence and into adulthood requires a global presence whose goal is to produce results and monitor their effects. UNICEF also lobbies and partners with leaders, thinkers and policy makers to help all children realize their rights—especially the most disadvantaged.

UNICEF Rwanda is committed to realizing the rights of all children to help them build a strong foundation and have the best chance of fulfilling their potential.

UNICEF Rwanda is currently midway through its Country Programme 2018-2023 and its goal is to improve the health, nutritional status, protection, education, and wellbeing of children, focusing on those who are poor, vulnerable or at risk.

The Finance Unit is part of the Operations section, composed of Finance Specialist, Finance Associate and Finance Assistant to timely provide support for effective and efficient programme implementation.

To learn more about UNICEF work in Rwanda, please visit the country website https://unicef.sharepoint.com/sites/RWA/

How can you make a difference?

You will be responsible to execute a broad variety of standardized administrative and specialized tasks in finance and accounting functions for the respective section(s) requiring thorough knowledge of UNICEF administrative and financial procedures, rules and regulations, processes and policies.

The efficiency and effectiveness of support provided by the Finance assistant ensures that a strong Finance & administrative platform is provided to the respective sections, which in turn affects the timely and accurate completion of the services provided by advisors and specialists in the team.

Summary of key functions/accountabilities: 

1. Invoice Registering and Processing
2. Support to Financial Control
3. Process & safeguard Payment documents
4. Petty cash custodian back-up
5. General Administrative Duties

1. Invoice Registering and Processing

• Serve as one entry point for all finance documents flow
• Maintain registers of all incoming invoices
• Monitors and report on weekly basis paid invoices
• Responsible for collecting invoices and filing documents for approval
• Upload electronic files and verify results to destination system.

2. Support to Financial Control

• Maintain unit/work plans and budgets as well as offline financial status reports
• Submit periodic financial reports
• Provide relevant information for the response to audits.
• Assists in preparation of periodic accounting

3. Process & safeguard Payment documents

• Follow up to get checks/OP signed.
• Ensure safe and timely transfer of payment orders.
• Maintains contacts with local banks for verifying account status.
• Check online bank statements on daily basis and for non-identified payment

4. Petty cash custodian back-up
5. General Administrative Duties

• Ensure proper scanning and renaming of all invoices
• Ensure proper filing of all financial documents and manage archives
• Assists newly arriving or departing staff members with opening or closing bank accounts, exchanging currency and other financial matters.
• Maintain hard and electronic files and update data base systems

To qualify as an advocate for every child you will have…

• Completion of secondary education preferably supplemented by technical, or university courses related to Finance and Accounting.
• A minimum of 5 years of progressively responsible in Accounting, Finance and administrative work experience is required.
• Experience in a UN system agency or international organization is an asset.
• Good understanding of financial and accounting concepts and standards.
• Fluency in English is required. Knowledge of French and local language is an asset.

For every Child, you demonstrate…

UNICEF’s core values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The Core competencies required for this post are:

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.