Job Title

Finance Intern

EArcu Ref

Region

HECA

Division

International

Hours

37.5

Closing Date

24^th September 2019

 Oxfam is a global movement of people working together to end the injustice of poverty.

Oxfam’s vision is a just world without poverty. We are a confederation of 17 Oxfam affiliates working in over 90 countries, all working as one Oxfam on goals that support our shared vision. We want a world where people are valued and treated equally, enjoy their rights as full citizens, and can influence decisions affecting their lives.

Oxfam in Rwanda was physically established in the 1980s, although prior to that in the 1960s, Oxfam was engaged in delivering humanitarian response, water and sanitation, conflict management and sustainable livelihoods by funding project work of partner organizations in the country. Oxfam overall vision is just Rwanda without poverty.

Oxfam in Rwanda developed a Five-Year Strategic Plan (2015-2020) based on the comprehensive analysis of the Rwandan context and the power constellations that identify some of the critical barriers to inclusive development in the country and opportunities for change. Therefore, the strategy is centered on interventions that are in line with its mission – to ensure that poor women, men and youth enjoy equal rights and benefit from fair and inclusive development. Oxfam invests where it can add value as the country implements the National Strategy for Transformation and now moving from Vision 2020 to Vision 2050. Oxfam Country Strategy is implemented under four key program pillars, namely: – Sustainable Livelihood, Participatory Governance, Gender Justice and Humanitarian Preparedness and Resilience Strengthening- where this role sits.

All our work is led by three core values: Empowerment, Accountability, Inclusiveness.

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people, and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

We are currently recruiting for experienced Rwandan national for the position of:

Finance Intern

Location: Based in Kigali

Duration: 6 Months

Reporting Line: Country Accountant

Availability: Immediately

JOB PURPOSE

To provide financial support to the Business Support Team, through:

• Assist the Country Accountant in the filing of financial documents (payment vouchers, invoices, receipts, financial reports, and other financial documents).
• Assist the Country Accountant to print and/or scan vouchers to be attached in Peoplesoft before posting journals.
• Assist the Business Support Lead with follow up staff for timely retirement of floats. Regularly remind staff with floats to timely retire/account for their business expenses.
• Assisting in the management of finance in the Head Office.

 key Responsibilities

Finance roles

• Support the Country Accountant adequately maintain petty cash and raise payments as per the need.
• Assist in the preparing journal upload spreadsheets to be uploaded into the financial system – PeopleSoft, ensuring that they are valid and are adequately supported.
• Assist the Business Support Team in the proper filing of financial documents (payments vouchers, invoices, receipts, financial reports and other financial documents).
• Support the Business Support Lead in following up staff for timely retirement of floats. Regularly remind staff with floats to timely retire/account for their business expenses.
• Assist in preparation of monthly bank reconciliations statements and reconciliation of balance sheet accounts
• Assist the Country Accountant in the financial review process of Partner advances retirement reports
• Assisting the Country Accountant in photocopying and scanning of finance documents to be sent to donors during reporting.
• Stamping ‘RECEIVED’ once requests for payment comes to the Finance Office and ‘PAID’ on all documents once payment vouchers and cheques are signed and cash and cheques disbursed before filing.
• Assist the Business Support Team in maintaining an organized and well documented financial records (all files must be labeled properly and visibly) and sequential filing system for all disbursement vouchers and other financial documents.
• Assist in the retrieval and putting back documentation for audit purposes.
• Be adaptable and flexible with a view to taking on board new tasks and new assignments in due course.
• As and when the need arises, gap fill in any other finance-related functions.

The position requires the following requirements:

• Have a relevant degree in finance from a recognized University e.g.  in accounting, finance and partial professional qualifications such as CPA & ACCA
• Team-working skills.
• Flexibility under pressure and in response to changing needs.
• Attention to detail and excellent numeric skills.
• Good writing and spoken English.
• Ability to keep clear and concise records.

 Other:

• Uphold Oxfam Values always.
• Proactive and risk mitigation drive.
• Self-confidence, maturity & ability to co-operate with a wide variety of people
• Personal commitment to working as a reliable, honest, & trustworthy member of a team. Ability to work effectively in a culturally diverse organization.

 Key Attributes:

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work
• Commitment to undertake Oxfam’s safeguarding training and adherence of relevant policies to ensure all people who come into contact with Oxfam are as safe as possible.

How to apply:

Interested candidates should send their applications and CVs through this email address: kigalijobs@oxfam.org.uk Application deadline is 24^th September 2019

N.B: Only shortlisted applicants will be contacted.

Interview Dates

Written: 1^st October 2019

Oral Interview: 3^rd October 2019

Additional requirements/comments

Note to candidates: Only Shortlisted candidates will be contacted and assessed on our organizational values and attributes at the interview stage. The successful candidate will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here