Career Opportunities: Grants Manager (39699)

Requisition ID 39699 – Posted 06/02/2021 – Country (1) – Finance

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Plan Rwanda’s activities are focused in four areas: Inclusive and Quality Education; Early Childhood Care and Development (ECCD); Economic Security and Active Citizenship, and Child Protection. As such, Plan Rwanda is a leader in national civil society and NGO networks and has developed and strengthened strategic relationships with key government ministries. With extensive local networks and community reach, Plan drives positive change through broad community participation, achieving sustainable results by actively engaging and providing services to individuals, families, communities and governments. Plan International has been working in Rwanda since 2007.

Position Description

Plan is seeking applicants for a proposed Grants Manager for an anticipated Education Activity project in Rwanda. This program will support the result areas of the LEARN Project under the Homes and Communities Activity, with the purpose of improving literacy outcomes for all Rwandan children by the end of primary grade 3 (P3). The Grants Manager is responsible for the implementation of grant activities and will work with grantees. The Grant Manager will ensure compliance with USAID rules and regulations and Plan International grants management policies and procedures. The Grants Manager will be the primary point of contact for post-award grant implementation, and will ensure that all grant files are complete, accurate, and up-to-date. S/he will coordinate with procurement and finance staff on all in-kind activities and will oversee and monitor post-award implementation. This position is contingent upon award of the project by the donor.


  • Customize Plan’s Grants Manual for the Traditional and Community Leadership Response to Education Activity Project;
  • Supervise the Grants Assistant assigned to support grant fund implementation, train and respond to inquiries from project team on Federal regulations and Plan policies and requirements;
  • Work closely with program technical teams to develop grant concepts into implementable solutions to further work plan objectives;
  • Oversee the grantee selection process to ensure that standards are upheld as outlined in the grants and procurement manuals;
  • Ensure project compliance with all applicable USAID Assistance regulations (2 CFR 200, ADS 303, ADS 320, AIDAR) and Plan grant policies and procedures;
  • Maintain all required grants management documentation and ensure entry of grants information.
  • Negotiate grant terms and budgets with prospective grantees, develop partner monitoring plans and ensure partner building capacity;
  • Monitor grantee activity to ensure that deliverables, milestones, and expectations are met and are of high quality;
  • Work closely with the Finance and Operations Director to ensure that accrued grant liabilities are accurately tracked and progress payments are processed on a timely basis;
  • Perform other duties and responsibilities as required.

Key Qualifications and Skills

  • Bachelor’s degree in a relevant field required (such as finance or business administration.
  • At least five years previous, relevant grants management experience with donor-funded projects (USAID preferred).
  • Thorough knowledge of USAID ADS 302 and other applicable regulations and directives.
  • Experience in grants management and budgeting, specifically in assuring procurement, disbursements, logistics, and programmatic aspects are implemented on-time and according to approved specifications.
  • Experience in community participation projects, experience working with host country counterparts, and monitoring partners.
  • Ability to interface between Government of Rwanda and beneficiary communities.
  • Ability to set priorities and work within deadlines
  • Strong organizational skills, attention to detail
  • Demonstrated honesty, trustworthiness, initiative and self-motivation in handling all assigned tasks.
  • Work experience in Rwanda required.
  • Excellent English oral and written communication skills; knowledge of other regional languages preferred.

Location: Kigali

Reports to: Chief of Party

Grade: D2

Closing Date: 18-02-2021

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Equality, diversity, and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organizational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.