ADVERTISEMENT VACANCY NOTICE

Open to Internal and External Candidates

Position Title

:

Laboratory administrative assistant (1 position)

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Organizational Unit

:

Migration Health

Duty Station

:

IOM Kigali, Rwanda

Classification

: General Service Staff, Grade G4 (UN salary Scale for

GS staff)

Type of Appointment

: One-year fixed term with possibility of

extension

Estimated Start Date

:   As soon as possible

Closing Date

:

20.08.2023

Reference Code

:

VN2023/10 – RW

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates. 

Context:

Under the overall supervision of the Chief of Mission (CoM) and the general supervision of the Chief Migration Health Officer (CMHO) and direct supervision of Laboratory supervisor the successful candidate will be responsible for the carrying out the following duties and responsibilities in relation to the Migration Health Assessment Centre (MHAC) in Kigali, Rwanda.

Core Functions / Responsibilities:

  1. Provide administrative support to the supervisor in activities carried out in the laboratory.
  2. Ensure standards and the quality of laboratory outcomes, by strictly following the Standard Operating Procedures (SOPs) for assigned duties.
  1. Adhere to bio-safety measures adopted in the laboratory, minding the safety of oneself and others.
  2. Assist technical personnel for accurate, efficient and timely delivery of results by receiving and processing request forms, data entry, scheduling of clients, printing and submitting laboratory test reports.
  3. Documents and records keeping of laboratory activities in an organized and easy retrievable manner as well as maintaining the laboratory database
  4. Participate in laboratory stock management activities by preparing requests, inventory and updating records.
  5. Communicate between laboratory and clinical unit on issues related to request and reports for laboratory examination.
  6. Communicate between laboratory and medical IT unit for preparing monthly and annual statistical reports, laboratory databases improvements or repairs.
  7. Participate in the development and updating of SOPs as needed.
  8. Participate in the improvement of laboratory services according to adopted work plan in the laboratory.
  1. Perform such other duties as may be assigned.

Required Qualifications and Experience  

Education

  • Completed certificate or Diploma from an accredited academic institution in office administration, preferably as a Medical Office Assistant.

Experience

  • Two years of relevant medical facility experience in a busy institution, preferably in a laboratory; and,
  • Word processing, spreadsheet management and database management experience.

Languages

Fluency English and Kinyarwanda is required. French is an added advantage. 

Required Competencies

Values

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment   and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable. 

How to apply:

Interested candidates are invited to submit their applications to iomrwandarecruitment@iom.int .

The subject of your e-mail MUST indicate the reference code, the Position title as well as candidate’s names

In order for an application to be considered valid, IOM will only accept applications which should include a completed Personnel History Form (please download and fill it) and an application letter (not more than one page)

Only shortlisted candidates will be contacted for the recruitment process but subject background checks.

Posting period:

From 07.08.2023 to 20.08.2023

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