People and Culture (Human Resource) Officer

JOB OPPORTUNITY

People and Culture (Human Resource) Officer

World Vision is a child-focused Christian humanitarian organization implementing development programs in 24 Districts of Rwanda.

World Vision Rwanda seeks to hire a highly qualified, dedicated and experienced national for the position of People and Culture (Human Resource) Officer. The position will be based in the Head Office and reporting to the People & Culture Business Partner.

Purpose of the position:

To provide general support in P&C operational functions especially in Recruitment & onboarding and Employee Relations to enable achievement of the department’s objectives for the improvement of the wellbeing of the most vulnerable children.

The job holder will also ensure consolidation of different departments’ staffing needs to be used for workforce planning, and he/she will be responsible for maintaining updated status recruitment processes, staff data in our people system and is responsible for staff files management.

The major responsibilities include:

% Time	Major Activities	End Results Expected
40%	Recruitment and onboarding support Provide end to end timely and quality recruitment support to cluster offices. Provide support in overall recruitments processes Consolidate staffing needs from different departments to be used for workforce planning Maintain a database to track the status of recruitment processes on a regular basis Ensure all necessary documentation on recruitment processes is kept on new staff files Provide a preliminary orientation to new staff in the assigned client group	Effective end to end recruitment Information on staffing needs from different departments is consolidated to inform workforce planning Recruitment tracking is updated on a regular basis All necessary recruitment document is kept on new staff files New staff quickly integrated
20%	Staff files Management Handle periodic bulk filing i.e. contract renewals, merit letters and performance management records (agreements and reviews). Oversee archiving of staff files in accordance with WV Rwanda and national standards Conduct periodic staff file audits to ensure that all staff necessary information are in place and updated Ensure high security and confidentiality of staff files	Periodic bulk filing promptly done A quality archiving system for former staff file is in place Staff files are kept secure with high confidentiality
20%	Our People (OP) support Hire new staff in OP system Process separation of leaving staff Make role changes in OP whenever staff change positions Create work units for new projects and delete those that come to an end	New staff are properly hired in Our People system All leavers are separated promptly from the system Staff roles are up-to-date in OP system All work units are up to date
20%	Salaries and Benefits Declare new staff in RSSB and ensure they  get affiliation numbers Maintain a file of staff changes that affect their salaries (new hires, leavers, transfers, promotions, etc) Update the relevant institution on incoming new staff to provide information on students’ loans to be recovered from the payroll	All new staff have RSSB affiliation numbers Information needed to process the payroll readily available Data on students’ loans available

Qualifications:  Education/Knowledge/Technical Skills and Experience

The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience or on-the-job training:

• University Degree in Human Resources Management, Business Administration or any other related field
• 4 years in human resources management in a generalist role.
• Strong computer/database skills
• Attention to details
• Excellent interpersonal and communication skills
• Ability to multi-task
• Ability to work calmly under pressure
• Good planning and organizational skills
• Ability to maintain effective working relationships with all levels of staff
• Effective in written and verbal communication in English and Kinyarwanda

 Preferred Skills, Knowledge and Experience:

• Experience in Human Resource Information Systems
• Understanding of the local labor legislations
• Staff file database management experience
• Employee relations

Salary:

The salary is commensurate with qualifications and experience.

N.B: Women are highly encouraged to apply.

How to apply:

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-rwanda

If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face any challenges in applying, please let us know on wvrwanda-recruitment@wvi.org (no applications will be accepted through this email).

The closing date for submission of applications is 26th July 2019; no late applications will be accepted.

As a child-focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks.