Procurement & Logistics Officer – Practical Action

This position reports to the Rwanda Country Manager. The incumbent will work with all staff on procurement, logistics and security matters. Externally the job holder will work with Partners, Suppliers and Service Contractors, other NGOs and Central and County Governments.

The Procurement & Logistics Officer is responsible for:

• Ensuring that all Procurement complies with Practical Action’s standard Procurement and Logistics Systems and donor requirements.
• Working with the Field officers in ensuring field procurements, logistics are in compliance with Practical Action’s procurement & logistics policies and procedures.
• In consultation with Nairobi Procurement office, manage contracts of goods, works or services on regular basis and ensure they are tracked and timely updated.
• Providing quality assurance checks on supplies and ensure that Practical Action is achieving ‘value for money’ in all its acquisition of goods, works and services.
• Facilitating all domestic and international travel/transport arrangements for staff and visitors at Kigali Office, including airline tickets, office vehicles, travel approval forms, hotel bookings and taxi transport.
• Ensuring Practical Action and leased or hired vehicles are mechanically sound before trips for safety of Staff and visitors.
• Managing a centralized Asset Register for Kigali office while ensuring timely and accurate information on of all assets, assets disposal records and insurance records are up to date,
• Conducting periodic inventory checks of all assets and at least one physical verification per financial year; document the verification results and update Asset Register accordingly.
• Ensuring all new staff receive a Safety and Security induction and ensure all staff receive an appropriate level of security training
• Ensuring there is an up to date communication plan covering all staff and ensure all relevant parties (including the UK) are alerted to any changes in the security situation
• Developing and maintaining a Security Plan for the office including a risk assessment; procedures for hibernation, relocation and evacuation

As an experienced professional, you will have Bachelor’s Degree in Procurement, Business Administration or related field coupled with at least three (3) years relevant work experience.

In return, you will get an opportunity to work for an organization that is making a positive difference to the lives of people worldwide, a friendly and supportive culture, working with values driven and highly engaged colleagues – these are just some of the reasons we think Practical Action is a great place to work. In addition, we offer the following benefits:

• Work week of 35 hours
• 25 days’ annual leave, in addition to public holidays.
• A pension scheme that new employees join immediately on employment – employer contributes 12.5% of gross salary. Employee contribution is voluntary
• Life assurance (5x annual salary).

For a detailed Job Profile, extract a copy from the Download Section

HOW TO APPLY:

Interested candidates are invited to submit their application letter and CV to recruitment@practicalaction.or.ke with subject line “Procurement & Logistics Officer – Kigali, Rwanda” so as to reach Practical Action on or before Friday 20^th February 2020.

We treat all applications for employment on their merits and do not take into consideration any factors that are not relevant to the job such as disability, race, age, religion, gender, gender reassignment or sexual orientation.

Practical Action is committed to safeguarding and protecting children and vulnerable adults and as such candidates will be subject to pre-employment checks.

The successful applicant must have the pre-existing right to both live and work in Rwanda.