Job : Program Manager Centres of excellence and PASET program
Organization MINISTRY OF EDUCATION
Level 2.IV
Reports To SPIU Coordinator
No. of Positions 1
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Deadline 12/Mar/2020
Job Description
Role summary:
The Program Manager, Centres of Excellence & PASET Program will work under the supervision of the SPIU Coordinator. This position will also ensure that there is compliance with national and donor financial and legal requirements. Success of a program manager requires an expert in project management with a track record of managing donor funded projects; coupled with the ability to multi – task and meet deadlines while exercising due diligence and being meticulous given that compliance to national or donor standards are required.
As a leader, the incumbent needs to have a passion for developing and mentoring people, have a strong work ethic, demonstrate integrity, while managing different projects with multiple stakeholders in government and the development partners.
Technical Key Responsibility Areas
1. Project planning, budgeting, implementation, monitoring and evaluation and Documentation as per quarterly/annual plans.
• Prepare quarterly/ annual budgets for programs/ projects
• Prepare quarterly and cash flow plans for programs/ projects
• Prepare monthly/quarterly/annual reports on programs and projects
• Review and verify all supporting documentation from program/ project beneficiaries and initiate payment requests
• Follow up funds replenishments from concerned development partners
2. Sourcing for National Experts.
• Coordinate with program/ project implementing institutions in the preparation of Terms of reference or Technical Specifications for services or goods funded by the programs/ projects
• Coordinate with program/ project implementing institutions and follow – up the procurement process of service providers funded by the programs/ projects
3. Governance and Service Delivery.
• Coordinate with program/ project implementing institutions to ensure compliance with Terms of Reference and performance standards by service providers during contract execution in line with the program/ project requirements.
• Provide feedback reports to the program and project management teams on contract execution.
• Advise program/ project implementing institutions on expected performance standards by their service providers in line with the program/ project requirements.
4. Project Accounting and Financial Forecasting
• Coordinate with program/ project implementing institutions to provide updates on activity implementation and utilization of allocated budgets
• Prepare financial reports based on guidelines and requirements of MINECOFIN and concerned development partner
5. Information Management
• Ensure management and preservation of all records of the program and project in line with the program/ project requirements.
• Work with the Procurement Unit to ensure proper filling and storage of procurement & financial records in line with the program/ project requirements.
• Provide all required information on the program/ project to facilitate internal and external audits of the program/ project
6. Experience Profile;
• At least a Masters Degree in either Project Management, Economics, Business Administration, Public Administration, Development Studies, Social Sciences, Administrative Sciences, Education or Management with six (6) years relevant working experience or a Bachelors degree in the aforementioned domains with at five (5) years relevant working experience.
• A globally recognized professional certificate in Project Management- (e.g. PMP, PRINCE 2,…)
• Relevant experience in management of government or development partner funded programs/projects
• Working knowledge of fiduciary operations in program/ project management (Financial Management; and Procurement)
• Staff supervisory experience and demonstrated organizational skills