Location: Kigali, 01, RW

Company: Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

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Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PURPOSE

Plan International Rwanda has secured an emergency funding from the START Network to support Kirehe District in strengthening its Disaster Preparedness while tackling the floods crisis in the District. The project is entitled “Reducing the impact of Flood in Kirehe district of Rwanda” and will be implemented within 45 days from 25th October 2019.

As per the recent updates and forecast, there are gaps within Shelter, NFI, WASH sectors, as well as DRR awareness responses that are being implemented by the Government of Rwanda. Plan International Rwanda has consulted the line departments and discussed the potential impact of potential flooding on various HHs in Kihene. This project will complement and contribute to on-going interventions led by the District Government. Plan International Rwanda will be responding to identified needs through shelter and NFI and WASH interventions, as well as DRR activities.

This project aims at supporting target communities to be able to prepare for the worst situation and to know how to react and mitigate similar loss as previous years when the rains where not predicted as heavy as this year (2019). The success of the project is to minimise the loss and damage based on the forecast released by the government. The community will also benefit through different coordinated efforts. Their houses and crops won’t be affected due to water channel deviation planned actions. In addition, the community will be more aware on how to prevent such disaster and what to do in case it strikes in future following planned awareness raising actions.

This project is line with Plan International Country Strategy 2020-2024 and interventions are under Disaster Risk Management component.

The project intends to reach an estimate of 84,000 most vulnerable disaster-prone beneficiaries especially women and children in Kihene district (Nasho, Kirehe, Mushikiri, Nyamugari, Kigarama, Kigina, Musaza sectors).

Dimensions of the Role

The Project Manager reports directly to the Disaster Risk Management and Resilience Program Manager. The Project Manager directly line manages two staff (Project Officers). S/he manages a budget of approximately 100,000 EUR for a period of 45 days. S/he may manage partners and other incentive workers as necessary.

Accountabilities

Typical Responsibilities – Key End Results of Position:

In collaboration with the Disaster Risk Management and Resilience Program Manager, s/he will:

  • Directly line manage and supervise two staff, namely 2 Project  Officers;
  • Oversee the proper and timely completion of the “Reducing the impact of Flood in Kirehe district of Rwanda” project activities before the end of the grant in line with the budget and work plan;
  • Contribute to the project planning and design for activities, including contributing to the budget, project description and work plan, and supervising the development of POs in SAP;
  • Supervise and ensure that the Project Officers develop action plans aligned with spending plans for each result;
  • Oversee the implementation and expenditures of the project by working closely with the grants accountant;
  • Ensure the review of monitoring and data management by the M&E personnel and the review of progress and final reports to donors to ensure program quality and achievement of targets, results and objectives;
  • Provide organizational support to the teams in the District and monitor implementation of activities by undertaking regular field visits and on-the-job training;
  • Attend and participate in sectorial coordination mechanisms with other implementing partners at District level, including participation in JADF meetings;
  • Ensure services are gender-sensitive and child/youth-friendly.

Key deliverables and indicators for success

  • Progress reports (financial and technical) in accordance with donor/grants reporting requirements submitted in time;
  • Regular participation in coordination meetings at District level;
  • Regular field visits to support the teams;

Methodology/approach of work

  • Induction to Plan International Rwanda’s programs, policies, and procedures, to different support departments, but specifically to the Emergency Response projects, the emergency response staff structure, emergency procedures etc.
  • Desk review: a comprehensive desk review of existing resources provided by Plan International will be conducted as part of the induction process.
  • Working in collaboration with District Official and local leaders.

Learning and knowledge management

  • Sharing; learning; best practices
  • Contribution to initiative/research

Dealing with Problems    

  • The Project Manager manages complex relationships between different actors and stakeholders. Poor coordination between partners, District officials and staff, community members, and local authorities may lead to the failure of the project, impacting the quality of services delivered to vulnerable people, as well as Plan’s reputation. Therefore, the Project Manager must demonstrate the ability to solve problems, think strategically and communicate with key actors in a dynamic and unpredictable operating environment
  • Internal to Plan International Rwanda (supervision, sharing; management of the program; coaching)

Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

  1.              Promotes a culture of openness and transparency, including with sponsors and donors.
  2.              Holds self and others accountable to achieve the highest standards of integrity.
  3.              Consistent and fair in the treatment of people.
  4.              Open about mistakes and keen to learn from them.
  5.              Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  1. Articulates a clear purpose for staff and sets high expectations.
  2. Creates a climate of continuous improvement, open to challenge and new ideas.
  3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  4. Evidence-based and evaluates effectiveness.

We work well together

  1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  2. Builds constructive relationships across Plan International to support our shared goals.
  3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  1. We empower our staff to give their best and develop their potential
  2. We respect all people, appreciate differences and challenge equality in our programs and our workplace
  3. We support children, girls and young people to increase their confidence and to change their own lives.

Key relationships

  • The role reports to the Disaster Risk Management and Resilience Program Manager;
  • Supervises two Project staff
  • Work with other Program Staff as well as the Head of Programs and the Monitoring and Evaluation, the Child Rights Program Managers in designing comprehensive projects; and implementing campaigns –  High
  • Support technical capacity building of project staff – High
  • Work with the resource mobilization staff in mobilizing diverse resources – Medium

Technical expertise, skills and knowledge

Experience

  • University degree or equivalent in Social Work, Psychology, Project Management or related fields. Master’s degree preferred.
  • Minimum of 3 years of relevant working experience in similar projects/domains.
  • Experience working directly with people at risk.
  • Working experience in a similar role in bilateral organizations or INGOs.
  • Proven experience in managing a large group and team building.

Skills

  • Strong leadership and management/supervisory skills; ability to work individually and within a team with limited supervision. A self-starter.
  • Good budgetary and financial planning/management skills.
  • Good analytical, problem solving and project planning skills.
  • Ability to communicate clearly, effectively and strategically with internal and external stakeholders as a representative of Plan.
  • Strong capacity building/training/coaching/mentoring skills with communities and internal and external staff.
  • Strong skills in monitoring, evaluation, research and conducting participatory, community-led assessments.
  • Excellent community mobilization skills.
  • Resource mobilization skills, ability to design effective concept notes and manage relationships with donors.

Knowledge /Competencies

  • Knowledge of DRR and resilience building, inclusive of direct programming.
  • Knowledge of case management, psychosocial support and prevention of disasters.
  • Knowledge of multi-sectoral and community-based approaches to development.
  • Computer knowledge – Microsoft Word, Excel, Outlook.
  • Strong command of both written and spoken English and Kinyarwanda.

Behaviour

  • Effective networking and interpersonal skills, ability to coordinate a wide range of actors.
  • Commitment to children’s rights and equality for girls.
  • Ability to work under pressure, in fluid, high stress and rapidly changing environments.
  • Strong interpersonal skills, creativity, and ability to handle stressful work-related conditions under limited supervision.
  • Ability and willingness to work in a participatory manner with a diverse range of populations affected by crisis.

Values:

  • Respect, integrity, diversity, commitment to excellence, adaptability, ability to perform under stress, innovation, building relationships, working in partnership, teamwork, communicating effectively, facilitating change, developing teams, personal commitment to children’s rights issues and equality for girls.

Physical Environment

  • Based in Kirehe District with frequent visits to field in the Sectors of Nasho, Kirehe, Mushikiri, Nyamugari, Kigarama, Kigina and Musaza.

Level of contact with children and young people

High

Location:Kirehe District, Eastern Province

Reports to: Disaster Risk Management & Resilience Program Manager

Grade: D2

Closing Date: 30-10-2019

Contract Type: This position is only for local candidates and will be a fixed term contract of one(1month). Females are mostely encouraged to apply

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Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy.

As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.

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