Provincial Office Managers ( 2 Positions)

Job Title · Provincial Office Managers

Area · 1 x Kwa-Zulu Natal (Based in Durban or Surrounding Areas)
· 1 x Gauteng ( Based in Johannesburg)

Job overview/description

Responsible for the provincial office and program management of all programs, stakeholders, donors implemented in the province. Driving the performance of the provincial teams to ensure all targets and objectives are met and achieved.
Responsibilities · Develop and Manage provincial annual performance plan
· Develop monthly site-level work plans

· Weekly Planning and Reporting

· Effective management of the Programme for ECD Centres (HEN)

· Effective management of the SUCCEED Programme centres

· Effective Management of the KFC nutrition programme

· Manage and coordinate key events in the province

· Addressing critical programmatic challenges and bottlenecks.

· Manage head counts and overtime within agreed budgets

· Maintain effective leave planning and absenteeism management

· Recruit the right talent, with the right skills, knowledge and values

· Review performance in discussion with employees, agree ratings and set goals for new period

· Continuously communicate and provide constructive feedback and coaching to employees

· Take fair and appropriate disciplinary action where required

· Adhere to OHSA requirements e.g. PPE, training, safety reps, administration, meetings

· Effective Management of the provincial staff, i.e. Community Worker, PSGL`s and Volunteers

· Ensuring that staff supervisory weekly meetings take place

· Manage and develop relationships with Massmart and KFC stores in the province

· Formalising and maintaining partnerships and networks with government structures and other service providers.

· Attending Stakeholder meetings.

· Manage provincial budget and resources

· Develop, maintain and manage a supplier database

· Develop, maintain and manage an asset register for the equipment purchased for ECD centres & Provincial Office

· Ensure that weekly plans and monthly reports are done timeously

· Monitor data and service quality.

· Communicate weekly progress of implementation with Senior Program Manager.

· Submit Monthly Progress Reports.

· Report to the Senior Programme Manager on all key meetings in the province

Minimum requirements
Qualifications · Matric and Diploma/Degree (ECD/Social Services/Community Based Work)
· Certification in Project Management or equivalent

· Early Childhood Development (ECD) Skill Programme advantageous

· Community Based Qualification (advantageous)

· Facilitation Short Courses will be advantageous

· Computer Literacy Certificate

· Drivers Licence (code 8/10) – Compulsory

· Own Vehicle – Compulsory

Skills · An analytical thinker with excellent problem-solving skills;
· Work well in a changing environment;

· A friendly approach

· Ability to relate to people from a wide range of backgrounds and to engage with targeted groups and cultural groups;

· Commitment and enthusiasm;

· Sincerity, patience, tact and the ability to earn the trust of others;

· Excellent listening skills and confidence in talking to people both in groups and on a one-to-one basis;

· Able to maintain a high level of confidentiality at an organisation, staff and beneficiary level;

· Committed and motivated to preventing and advocating for ECD Policies and Procedures;

· Non-judgmental, trustworthy and empathetic personality;

· Discrete and confidential;

· Willingness to work with a team in challenging environments;

· Ability to travel as and when required;

· Excellent organisation and interpersonal skills;

· Excellent coordination, team development skills essential;

· Thorough familiarity with word processing, spreadsheet, and project scheduling computer applications;

· Ability to work effectively as a team member and independently;

· Ability to manage multiple priorities under pressure, trouble-shoot, and to meet short- and long-term deadlines;

· Demonstrated experience in budget and financial management;

· Excellent written and verbal communication skills;

· Excellent critical and creative thinking and analytical skills.

Computer Knowledge · MS Word
· MS Office

· Excel/ Spreadsheets

· PowerPoint

· MS Outlook/Teams

· Zoom

Experience · A minimum of 5 – 10 years’ work experience in community-based programmes
· Experience in working in the field with children, parents and communities provincially advantageous

· Community Project Management Experience

· Team Management experience

· Stakeholder Management

· Events Management

· Monitoring, Evaluation and Reporting experience

· Presentation of program experience

· Running workshops and training experience

· Travelling to different disadvantaged communities (Ability to travel to communities)

· Site Visits and community engagement

Employment Type 3 – 12 Months Contract Fixed Contract

Closing Date 06 January 2023

Application

Send to Submit applications or any questions to Nomathemba Radebe, using the following email address: nomathemba.radebe@hopewwsa.org