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Registry Officer

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Introduction…

The role holder will organize and maintain an efficient and effective Registry and Archives filing systems for easy retrieval of file and to offer proper security precautions and storage for both current and non-current files.

Minimum Requirements…

  • Diploma in Records Management; Library; Information Science; ICT or any other related field
  • Good computer skills
  • 2 years’ experience in records management
  • Human Resource qualification will be an added advantage

Job Specification…

  • Labelling of all incoming files in a systematic manner to ensure accurate and efficient management of documents
  • Update inventory cards when files are returned to the registry to track the movement of files
  • Maintain an updated record of all files in registry to facilitate easy tracing of files
  • Repair torn files and change weak rails and ensure high standards are maintained in records management
  • Appraise files, transfer and organize arrangement of the non-current files in the archives to ensure only current are kept in the registry and non-current files are transferred and kept in the archives
  • Recommend disposal/destruction of files to ensure adequate utilization of filling space
  • Keep an inventory of available space and recommend future needs for an efficient registry
  • Coordinate, set and monitor targets for the Registry Operations to ensure smooth running of the registry
  • Prepare monthly progressive reports for the Medical Operations Manager’s review.
  • Ensure security of files in the registry and that sensitive information remains confidential
  • Identifying and retrieving information and documents for users
  • Carry out to satisfactory any other activities and/or tasks given by the line Manager

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