School Accountant and property custodian

Maison Shalom is a non-governmental organization that creates opportunities for the development of the neediest urban Rwandan and refugee children and promotes the transformation of members of their community into actors of sustainable development. It is in this context that Maison shalom is recruiting personnel to implement its academic project.

School Accountant and property custodian

Job Description:

Maison Shalom Accountant will play a vital role in ensuring accurate financial management and compliance with accounting principles within the school. The primary responsibility will be to handle various financial tasks, including recordkeeping, budgeting, financial analysis, and reporting. This position reports directly to the School Director.

Responsibilities:

Financial Management:

• Manage day-to-day financial operations of the school, including accounts payable and receivable, general ledger, and bank reconciliations.
• Maintain accurate financial records and ensure proper documentation for all financial transactions.
• Monitor cash flow, prepare cash forecasts, and manage petty cash.

Budgeting and Planning:

• Assist in the preparation and monitoring of the school’s annual budget.
• Collaborate with department heads and administrators to develop accurate budget projections and forecasts.
• Track budget performance and provide regular reports on budget variances.

Financial Reporting and Analysis:

• Prepare monthly, quarterly, and annual financial statements, including income statements, balance sheets, and cash flow statements.
• Conduct financial analysis to identify trends, variances, and opportunities for cost savings or revenue generation.
• Assist in the preparation of financial reports for external stakeholders, such as auditors and government agencies.

Tuition reconciliation:

• Keep record of tuition payment
• Preparation of reminder notes to families who show delays in tuition payment
• Confidentiality in the records

Compliance and Audit:

• Ensure compliance with relevant accounting standards, regulations, and school policies.
• Support internal and external audits by providing necessary documentation and explanations.
• Assist in the implementation of internal controls to safeguard financial assets and prevent fraud.

Payroll Administration:

• Process and reconcile payroll accurately and in a timely manner.
• Maintain employee payroll records, including deductions, benefits, and taxes.
• Coordinate with school administration for any payroll-related matters.

Financial Systems and Software:

• Utilize accounting software and financial systems to perform tasks efficiently and accurately.
• Contribute to the enhancement of financial systems, processes, and reporting tools.

Property management

• Ensures that all assets are stored, recorded and secured properly.
• Perform regular inventory of all stored assets and recommends properties for disposal.
• Request minor maintenance/preventive cleaning for stored machines, tools and equipment.
• Attends to all the properties concerns and issues of the different departments.
• Maintains all records and reports of assets.
• Supervises routine housekeeping, handling and safekeeping of storage to ensure that safety measures are in place.

Qualifications and Skills:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Proven experience working as an Accountant, preferably in an educational institution or non-profit organization.
• Strong knowledge of accounting principles, practices, and financial regulations.
• Proficiency in using accounting software and MS Office applications, especially Excel and an accounting software like QuickBooks.
• Excellent analytical skills with a keen attention to detail.
• Ability to prioritize tasks, meet deadlines, and work under pressure.
• Strong communication and interpersonal skills to collaborate effectively with colleagues and stakeholders.
• Fluent in English and French.
• Integrity and a high level of confidentiality in handling financial information.

How to Apply:

Interested candidates should send their both combined cover letter and well detailed CV no later than 6^th June 2023 at 5pm CAT to esakhr@maisonshalom.org.

For more information call +250 785116990