Job: Secretary in Central Secretariat

Organization EASTERN PROVINCE

Level 8.II

Reports To Executive Secretary of Province

No. of Positions 1

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Deadline 10/May/2019

Job Description

A. Transaction of couriers

– Receive and transmit mails/couriers;

– Register mails and documents on computer and direct outgoing correspondence;

– Carry out recording of archives, files and documents;

B. Customer Care

– Welcome and direct/guide visitors;

– Examine incoming mails/couriers for completeness;

– Answer inquiries about Services offered in the Central Secretariat and in the Institution as a whole;

– Maintain order and a favourable environment in the Central Secretariat.

Job Profile

A1 in Secretariat Studies, Office Management or A0 in Public Administration, Administrative Sciences, Management, Sociology, Social Work, Law

Key Technical Skills & Knowledge required:

– Knowledge of Office Administration;

– Communication Skills;

– Computer Skills;

– Interpersonal Skills;

– Organizational Skills;

– Stress Management Skills;

– Time Management Skills;

– Bookkeeping Skills;

– Analytical & Problem solving Skills;

– Decision Making Skills;

– Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

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