Job :Secretary in Central Secretariat
Organization MINISTRY OF FINANCE AND ECONOMIC PLANNING
Level 8.II
Reports To Director General of Corporate Services
No. of Positions 1
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Deadline 04/Apr/2019
Job Description
– Managing incoming and outgoing correspondences;
– Managing courier software (DMS) and producing daily and weekly flash reports of all the couriers received and dispatched;
– Receiving, sorting and recording all incoming correspondence/ documents;
– Dispatching incoming correspondence to respective destination;
– Proper filing and storage of dossiers returned to the central secretariat.
– Receiving, sorting, recording and stamping all out going correspondence/ documents;
– Dispatching all outgoing correspondences to respective destination;
– Making copies and timely filing of all the copies of the outgoing couriers Proper filing and storage of dossiers returned to the Central Secretariat;
Job Profile
A1 in Secretariat Studies, Office Management or A0 in Public Administration, Administrative Sciences, Management, Sociology, Social Work, Law.
– Knowledge of Office Administration;
– Communication Skills;
– Computer Skills;
– Interpersonal Skills;
– Organizational Skills;
– Stress Management Skills;
– Time Management Skills;
– Bookkeeping Skills;
– Analytical & Problem solving Skills;
– Decision Making Skills;
– Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage.