Job : Secretary to the Finance & Logistics Unit
Organization MINISTRY OF FINANCE AND ECONOMIC PLANNING
Level 8.II
Reports To Director of Finance & Logistics unit
No. of Positions 1
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Deadline 04/Apr/2019
Job Description
– Managing incoming and outgoing correspondences;
– Managing courier software (DMS) and producing daily and weekly flash reports of all the couriers received and dispatched;
– Receiving, sorting and recording all incoming correspondence/ documents;
– Dispatching incoming correspondence to respective destination;
– Proper filing and storage of dossiers returned to the central secretariat.
– Receiving, sorting, recording and stamping all out going correspondence/ documents;
– Dispatching all outgoing correspondences to respective destination;
– Making copies and timely filing of all the copies of the outgoing couriers Proper filing and storage of dossiers returned to the Central Secretariat
Job Profile
A1 in Secretariat Studies, Office Management or A0 in Public Administration, Administrative Sciences, Management, Sociology, Social Work, Law.
– Knowledge of Office Administration;
– Communication Skills;
– Computer Skills;
– Interpersonal Skills;
– Organizational Skills;
– Stress Management Skills;
– Time Management Skills;
– Bookkeeping Skills;
– Analytical & Problem solving Skills;
– Decision Making Skills;
– Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage.