Job SEIRHCP PROGRAM MANAGER
Organization MINISTRY IN CHARGE OF EMERGENCY MANAGEMENT
Level 2.III
Reports To SPIU COORDINATOR
No. of Positions 1
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Deadline 15/Jun/2020
Job Description
Under contract for One year (renewable based upon positive performance assessment)
Location: Kigali
Level: 2.III
Duties and Responsibilities
• Specific duties include: Supervise and coordinate the planning and implementation of the project activities, providing proposals and liaising with the team in developing work plans, procurement, consultancies, recruitment, logistics, budgeting and disbursements;
• Establish close collaboration and working arrangements with an interdisciplinary team composed of project staff to ensure timely implementation of project activities, including contractual arrangements;
• Prepare draft Annual Work Plans for submission to the PSC and updates on a quarterly basis with explanations of any changes (The Annual Work Plans will comprise reviews of activities undertaken and/or completed over the last year as well as proposals for project activities to be conducted the following year; scope, specifications and timeframe and expected products);
• Ensure project implementation in line with the approved work plans and the PIM;
• Lead the preparation of regular progress reports to the Steering Committee and the World Bank;
• At Central level, work closely with technical teams from Line Ministries, technical agencies, and BRD to ensure good coordination and collaboration, including getting technical advisories;
• At the District level, establish close coordination with participating districts and district
– level project staff;
• Monitor and supervise the execution of project activities, at central and district levels, ensuring close working relations with national and local authorities and providing technical support and general supervision of District Project Field Specialists (DPFS), and inform the Project Steering Committee (PSC) and Technical Team (TT) of problems and obstacles that need attention and specific assistance;
• Prepare ToRs and identify consultants/institutions to undertake project assignments in accordance with the approved Annual Work Plan and submit required documentation to necessary and required authorities for approval;
• Monitor and supervise the work of consultants and implementing / technical agencies, facilitate meetings and, as far as possible, ensure the timely and responsive delivery of outputs and reports;
• Work in close collaboration with the TT and PSC members providing them with periodical reports on the progress of project activities and issues arising;
• Maintain close contacts with implementing entities by ensuring adequate communication of Projects activities and encourage multi
– stakeholder participation;
• Prepare and convene, as required, technical meetings to provide guidance and revise reports on specific technical, policy and legal issues in consultation with the SPIU Coordinator.
Qualifications and required skills
Master’s degree in Project Management, Economics, Social Development or Rural Development fields or any other related field with sound experience in Project Management;
At least 5 years of hands- on project management experience in efficiently managing a large number of activities simultaneously;
Demonstrated experience and knowledge of coordinating diverse operations and stakeholders, including experience of working with local governments and authorities;
Working experience with any development partner- funded projects;
Other added value:
Working experience in World Bank and African Development Bank;
Previous experience in social and economic inclusion, refugees, internally displaced persons and similar activities.
Skills and Competencies
Excellent communication and facilitation skills
Fluency in English, French and Kinyarwanda is a requirement.
Adaptability to work with people from different socio- cultural backgrounds and across different managerial levels.
Strong analytical and writing skills
Excellent organizational, planning, staff management, and time management skills;
Ability to manage and coordinate complex tasks;
Proven personal integrity and work ethics
Advanced computer skills in MS Office suite (Excel, Word, Outlook) is a requirement
Good problem- solving skills and ability to self- navigate through complex project and multi stakeholder environments.