Senior Finance and Administration Manager

Job Description

Senior Finance and Administration Manager

Orora Wihaze Activity

Rwanda

Background:

Our team is made up of nearly 350 employees who are committed to market-led approaches, and passionate about collaborating locally to create lasting inclusive economic growth. By unlocking the potential of agriculture for the last 36 years, the lives of more than 3 million people have been transformed through nearly 300 programs in more than 80 countries.

 Project Description:

The Orora Wihaze activity will sustainably increase the availability of, access to, and consumption of animal-source foods (ASF) through the development of a profitable market. To accomplish this goal, Orora Wihaze seeks to remove production, marketing and consumption constraints affecting dietary diversity of households, especially for women of reproductive age and children of 6-23 months. For households that do not produce or sell ASF, Orora Wihaze will enhance access to safe ASF through the development of the existing market system.

The Orora Wihaze activity will use a private sector-oriented, market facilitation approach to achieve the intended goal. The approach must sustainably increase livestock productivity, improve relationships across actors in the ASF value chains, build the capacity of enterprises in the ASF sector, facilitate access to finance and increase private sector investments in ASF value chains.

Position Summary:

The Senior Finance and Administration Manager is responsible for the effective and efficient management of finance, grants, accounting, HR and Administrative functions in the Rwanda office. This involves providing oversight to two US Government-funded projects that are based in Rwanda.  This position will oversee the accounting, financial reporting, and audits, and will closely liaise with the US-based program management and finance teams to ensure program compliance with Venture37 and USG rules and regulations. This position partners with and supports the Chief of Party regarding all accounting and financial reporting activities; as well as provides leadership to the entire program team regarding any and all financial and administrative issues, which include HR management, logistics, and general administration. The position will be based in Kigali, Rwanda.

 Reporting & Supervision:

The Senior Finance and Administration Manager reports to the Chief of Party (COP). This position will oversee the project Grants Specialist; as well as an Accountant and HR/Administration Assistant who will provide shared finance and administrative services to multiple projects within Venture37’s portfolio in Rwanda.

 Primary Responsibilities:

• Oversee and lead all administrative, logistical, and financial management for project and coordinate shared finance and administrative resourcing needs across Venture37’s portfolio of projects in Rwanda;
• Ensure all accounting transactions for the project are properly supported, documented and are recorded in the CostPoint accounting system timely and accurately;
• Supervise the project accountant in the use of the CostPoint Accounting System and complete reviews of various accounting reports to validate that all project transactions are processed accurately;
• Manage all project advances to staff and ensure they are accounted for and cleared per the accounting policies and procedures;
• Ensure payments for employee benefits are processed and paid in accordance with local laws;
• Ensure local payroll is calculated and processed timely and accurately, and ensure that changes to salaries or supplemental payments are supported by appropriate documentation;
• Complete accurate and timely balance sheet reconciliations;
• Ensure accurate and timely project financial reports are prepared as required by the internal Finance and Accounting policies and donor rules and regulations;
• Monitor program spending by reviewing the monthly project status reports and other management reports for accuracy, impact and potential adjustments;
• Lead the budget forecasting process for the project, ensuring that budget information is communicated to the Chief of Party and HQ;
• Guide and assist all budget users to prepare, revise and monitor monthly, quarterly and annual budgets for their ongoing activities;
• Conduct budget analyses and clearly communicate any potential financial issues and their impact on the project to the Chief of Party, Program Director, and HQ management teams in a timely and transparent manner;
• Ensure compliance with all Land O’Lakes and donor financial, human resources, and operational policies;
• Provide training and direct supervision to the accounting team, including providing performance feedback throughout the year;
• Maintain strong internal control environment to safeguard organization assets.
• Coordinate all necessary audits, statutory requirements, and financial enquiries from USAID, the Government of Rwanda and HQ; including tax reporting as required by local law;
• Ensure registration requirements are met each year and registration renewal is documented; and
• Any other duties as may be assigned from time to time.

Skills and Qualifications:

• A university degree required in finance, accounting, or business administration.  A 4-year university degree in another field is acceptable when combined with a minimum of seven (7) years of relevant work experience.
• Minimum five (5) years of relevant experience in an international development organization in a similar position;
• Accounting software user experience;
• Excellent computer skills in Microsoft Word, Excel, Outlook, and PowerPoint;
• Previous experience in managing U.S. Government contracts and/or cooperative agreements, and/or contracts;
• Excellent inter-personal skills managing people in complex projects while under tight deadline schedules; and
• Professional proficiency in both Kinyarwanda and English.

 Application guidelines

Interested applicants may submit their applications through the following link https://lol.avature.net/Careers/JobDetail/Kigali-Rwanda-Senior-Finance-and-Administration-Manager/1379  not later than October 30, 2019.

Only short-listed candidates will be contacted. No phone calls will be accepted.

Land O’Lakes never requests money or payment from candidates for any position type. Please report any such requests to Land O’Lakes.