JOB OPPORTUNITY

 SUPPLY CHAIN ANALYST

 World Vision International (Rwanda) is a child-focused Christian humanitarian organization implementing development programs in 24 Districts of Rwanda.

World Vision Rwanda seeks to hire a highly qualified, dedicated and experienced national for the position of Supply Chain Analyst. The position will be based in Kigali at Head Office and reporting to the Supply Chain Manager.

Purpose of the position:

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The job holder is a key player in procurement planning in order to deepen our commitment to the most vulnerable children. He/she supports transactional Supply Chain Management and strategic sourcing initiatives and conducts category management activities by performing research, analysis, and development for assigned program and/or category scope. He/she is also responsible for supply chain master data management.

The major responsibilities include:

% Time

Major Activities

End Results Expected

15%

Planning

  1. Collecting and distilling procurement plans for all programs.
  2. Synthesizing procurement plans into a sourcing plan.
  3. Ensure that procurement plans are reviewed on a quarterly basis and update the overall sourcing plan accordingly.
  4. Effective engagement and collaboration with internal stakeholders – Developing a real awareness of their needs.
  1. Quality Annual procurement plans and budgets in place
  2. Consolidated procurement plan for the overall National Office
  3. Comprehensive sourcing plan in place

20%

Category Management

  1. Collect and analyze category and spend data to Source goods, works, and services
  2. Organize Spend into appropriate category groups (categories of expenditure)
  3. Manage all categories
    effectively and efficiently, with a category/sub-category strategies on each

  1. Availability of spend data to Source goods, works, and services.
  2. Price savings on categories which can deliver savings through volume and competitive leverage identified

20%

Market Analysis

  1. Collect and analyze the market and internal data for Budgeting, preparing or updating an annual plan submission.
  2. Identification of new Suppliers
  3. In-depth understanding of the external supply market  –  Capturing price trends
  4. Identifying and mitigating supply or market risk

Database on suppliers and their capabilities, the level of competition, the cost structures, and alternative markets in place.

15%

Master Data Management

  1. Maintain a source of accurate procurement master data used during procurement processes.
  2. Maintain a database of pre-qualified suppliers, contracts and item master/catalog.
  3. Support requesters to be created or removed from the procurement system
  1.  All Suppliers are created in the procurement system
  2. All contracts are Published in the procurement system
  3. All items are populated in the Catalogue to ensure that there is Happy Path for requesters
  4. Savings are captured in the system

15%

Data Analysis, Performance Tracking and reporting

  1. Extract and analyze system data (with Excel, Power BI)  in order to identify and recommend improvements to supply chain metrics and performance standards
  2. Manage all supply chain data input and analysis for the monthly reporting of the Supply Chain Key performance indicators.
  3. Run the day to day business metrics for daily operations
  4. Develop a continuous improvement plan referring to the procurement system Commitment Metrics.

  1.  A monthly report on Key Performance Indicators analyzed, produced and shared.
  2. Gaps in Key Performance Indicators identified and related Improvement Plan developed

10%

Procurement System Support

  1. Build the capacity of staff on WV IT Supply chain applications.
  2. Monitor the adaptability and usage of the system by end-users
  3. Provide training to vendors through a vendor forum on how to respond using the system and support them for any issue.
  1. Efficient and effective use of the procurement systems

Qualifications:  Education/Knowledge/Technical Skills and Experience

The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience or on-the-job training.

  • Bachelor’s Degree in Public Procurement, Finance, Business Administration, Economics or any other related field.
  • 3 years’ experience in Supply Chain Management or Public Procurement
  • Sufficient contract negotiation and implementation experience
  • Ability to analyze and report on Supply Chain Management and financial metrics
  • Strong understanding of market analysis, supplier performance evaluation, supplier development, and management
  • Sufficient supply chain knowledge of systems and processes from supplier to customer

 Preferred Skills, Knowledge and Experience:

  • A CIPS qualification
  • Solid working knowledge of the 7 step sourcing process
  • Analytical mind with business acumen
  • Attention to detail
  • Excellent communication skills
  • High level of numeracy
  • Proficient in navigating computer systems, including Microsoft Office and databases
  • Able to deal with customers in a professional manner even when under pressure
  • Ability to assimilate new knowledge and procedures quickly
  • Ability to prioritize workload effectively
  • Experience in supervision skills, including training, mentoring and supporting staff
  • Previous experience in Financial/Business/Economic analytics
  • Experience on working with Databases

 Salary:

  • The salary is commensurate with qualifications and experience:

NB:    Women are highly encouraged to apply.

                                                                                                                      

How to apply:

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-rwanda

If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face any challenges in applying, please let us know on wvrwanda-recruitment@wvi.org(no applications will be accepted through this email)

The closing date for submission of applications is July 26, 2019; no late applications will be accepted.

As a child-focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks

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