ORGANIZATIONAL CONTEXT

This role is an opportunity for a supply chain officer  to build their management, compliance, logistics, and procurement capacity in a country office with a dynamic operation.

In WFP Rwanda, the job holder will support the overall management of Supply Chain activities for both procurement of food, non-food and services and Logistics operations in supporting country office and regional operations and supply chain emergency preparedness and response.

JOB PURPOSE

This position is open for the purpose of attracting a well- experienced supply chain officer, who will help strengthen operations and staff capabilities under the direct supervision of the Head of Supply Chain.

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  • This position will ensure adequate level of accountability, supervision and business continuity of WFP operations.
  • Consultant is expected to be a results-oriented, with good knowledge of WFP internal procedures.
  • He / She will be expected to demonstrate adaptive capacities in effective supply chain management and make significant contributions to planning and operations at country and regional scale.
  • He / she is expected to be highly experienced in all of the below subject areas, rather have adequate experience to complete the tasks timely and effectively, while building their capacity in supply chain management.

KEY ACCOUNTABILITIES (not all-inclusive)

  1. Provide advice, analytical expertise and contribute to successful integrated supply chain operations.
  2. Manage supply chain operations to ensure an effective and integrated supply chain approach meeting the food assistance needs and service provision requirements for partners.
  3. Participate in the development and implementation of supply chain plans and procedures, in line with the global WFP supply chain strategy and regional/functional strategies, policies and plans, to achieve operational cost efficiency, agility, reliability, quality and to support national capacity strengthening.
  4. Analyze regional/country context, and design and manage end-to-end operational supply chain and retail networks, to proactively mitigate and/or address dynamic supply chain challenges and obtain operational optimization.
  5. Plan and manage implementation of innovative supply chain operations, initiatives and services to ensure timely, cost-effective and integrated approach with core activities and services and in close cooperation with key supply chain stakeholders.
  6. Plan, monitor and manage resources to maximize the effectiveness of supply chain operations.
  7. Perform in-depth market analysis and supply chain network mapping to inform the selection of appropriate operation modalities to improve supply chain performance.
  8.  Identify and build productive partnerships with counterparts amongst government and other national organizations, UN agencies, NGOs and private sector to share operational knowledge and resources and build capacity to ensure coordinated and cost-effective supply chain operations.
  9. Manage supply chain operations to ensure compliance with the established supply chain strategies, policies, procedures and controls, and following corporate standards, with special emphasis on quality control, loss prevention, risk mitigation and cost effectiveness.
  10. Constantly monitor the performance of supply chain operations to ensure that appropriate internal controls are in place.
  11. Manage service providers/vendors, transporters and warehouse operations to promote safe, efficient planning and execution of WFP operations and safeguard WFP’s interest.
  12. Manage accurate and timely reporting including provision of substantial analysis of supply chain activities and trends, fund management to enable informed decision-making and consistency of information presented to a wide range of stakeholders.
  13. Manage, motivate and develop a team providing coaching, training and career guidance as required to ensure appropriate development and enable high performance
  14. Contribute to preparedness actions, providing technical recommendations and guidance and monitoring the management of specific supply chain risks to enable WFP, governments and other partners to quickly respond and deploy food and resources at the onset of the crisis.
  15. Other as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose
Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People
Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance
Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

STANDARD MINIMUM QUALIFICATIONS

Education: 
Advanced University degree preferably in Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or other related field, or First University degree with additional 6-10 years of related work experience and/or training/courses.

Experience:

  • Experience in managing supply chain operations including coordination with internal and external stakeholders
  • Experience in implementing operational supply chain strategies in a country;
  • Experience in designing and implementing supply chain, retail and partnership networks;
  • Experience in  managing relationships and  national  capacity building  initiatives with UN agencies, NGOs, private sector and/or government organizations;
  • Experience evaluating and selecting service providers and/or suppliers;
  • Experience  identifying  operational  risks  and  maintaining  documentation  on  emergency preparedness;
  • Experience  in  implementing  approved  corrective  actions  to  improve  performance  and monitoring progress;
  • Experience supervising staff

Knowledge & Skills: Master in Negotiation, analysis and writing skills
Languages: 
Fluency (level C) in English language. Intermediate knowledge (level B) of French is an advantage.

TERMS AND CONDITIONS

Eligiblity: This is an international consultancy position

Duration of Post: 11 months

Contract Type: International Consultant/Supply Chain, Level II

For detailed information on working with WFP, please visit http://www.wfp.org and click on: “Our work” and “Countries” to learn more about WFP’s operations.

DEADLINE FOR APPLICATIONS

The deadline for applications is 24 December 2019.

Female applicants are especially encouraged to apply.

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