JOB OPPORTUNITY

Knowledge sharing is a fundamental part of implementation of the Agenda 2030 and the Sustainable Development Goals. SDG 17 calls for enhancing “knowledge sharing on mutually agreed terms”, transcending traditional “donor-recipient” relations towards shared learning. In recognition of the importance of knowledge sharing as a means of implementation for SDGs, many countries established special offices within their Governments responsible for codifying and sharing successful solutions – at central or sector level. Such offices started emerging in countries at very different levels of development.

Moreover, the National Strategy for Transformation (NST1) for Transformational Governance Pillar, under Rwanda’s Ministry of Foreign Affairs and International Cooperation priority area 3 to strengthen Diplomatic and International Cooperation to accelerate Rwanda and Africa’s development, an action to put in place mechanisms to raise awareness of Rwanda’s Home-Grown Initiatives and Good Practices collectively called innovative initiatives, locally and internationally to support development was required.

As a result, Rwanda Cooperation Initiative was established in 2018 with a mission to become a global gateway for development knowledge exchange by serving as a hub for learning that promotes innovative development initiatives through national and international cooperation. Rwanda Cooperation Initiative shares Rwanda’s knowledge through different activities including Study Visits, Training, Research and Advisory services as well as Project Implementation drawing from Rwanda’s experience.

In order to fulfil its mandate, RCI is looking for skilled and competent candidates to fill the positions of Training and Study Visit Officers as detailed in attached profiles.

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Application guidelines:

Interested candidates should send their CV, a cover letter, a copy of degree(s) and certificate(s) and a copy of ID card or valid Rwandan Passport. The application letter should be addressed to the CEO Chief Executive Officer of Rwanda Cooperation Initiative. If application is done by email, the subject should mention the position for which the candidate is applying.

The file is to be submitted at RCI Head office (18 KG 5 Ave, Kigali – KACYIRU – opposite Marasa Hotel) or by email to “info@cooperation.rw” not later than Friday, July 29th 2022.

N.B Only shortlisted and successful Candidates will be contacted.

Regards,

Amb.Christine Nkulikiyinka

Chief Executive Officer

Job descriptions

Administrative Unit Chief Operations’ Officer’s Office
Job Title Training and Study Visits Officer
Job Category Professional
Superviser Title: Training and Study Visits Manager
Job Purpose
Under supervision of the Training and Study Visits Manager, the Training and Study Visits Officer is responsible for facilitating the smooth arrivals and departure of foreign visitors, and good running of the visits.

Key Job Responsibilities

Functions

1. Facilitate smooth arrivals and Departure of Foreign visitors

Tasks

  • Facilitating the smooth arrivals and departures of Foreign visitors at the airport;
  • Facilitating all the logistical arrangements pertaining to the visits to Rwanda (e.g. transport, hotel accommodation, security);
  • Follow up on the visits request appointments in favor of the visitors to Rwandan Authorities;
  • Preparing a monthly, quarterly, and annual report on all the visits

2. Facilitate smooth running of the visits.

  • Ensuring smooth running of the visits;
  • Facilitating all planned activities and related calendar and ensure that they are agreed upon between Rwanda Cooperation Initiative and the visitors prior to their travel;
  • Securing all required appointments;
  • Ensuring all planned activities are done timely during the visit;
  • ensuring that the work prepared by institutions to be visited is done to the highest standards;
  • Highly conversant in all cooperation areas between Rwanda Cooperation Initiative and visitors;
  • Building and maintaining excellent relationships with government institutions colleagues, NGOs and private sector in and outside of Rwanda;
  • Providing the necessary/requested coordination support to government institutions and private sector in Rwanda;
  • Identifying/exploring and pursuing any potential opportunity for building/strengthening cooperation between Rwanda Cooperation Initiative and institutions of origin of the visitors;
  • Maintaining a high-level of confidentiality in all sensitive matters related to your work;
  • Maintaining constant contact with the visiting team;
  • Facilitating the final briefing before departure;
  • Drafting report of the visit to Training and Study Visits Manager with clear challenges and way forward.

Required Education Qualifications

Bachelor’s degree in Public Relations, International Relations/Studies, Law, Diplomacy, Communications, Economics, Business Administration, Development Studies, Commerce , Project Management or any other field.

Master’s degree in Public Relations, International Relations/Studies, Law, Diplomacy, Communications, Economics, Business Administration, Development Studies, Commerce, Project Management or any other field

Relevant Experience

  • At least 3 years of working experience in Public Service and international diplomacy or any other relevant domains for Bachelor’s degree holders, and 1 year of working experience in Public Service and international diplomacy or any other relevant domains for Master’s degree holders or any other field.
  • Extensive experience and knowledge in Multilateral and Bilateral Cooperation;
  • Experience in managing conflicts;
  • Extensive experience and Knowledge in Foreign Affairs;
  • Experience and knowledge of administrative management.

Required Skills and Competencies

Planning and Organization Skills:

  • Identifies and sets targets linked to strategic goals of the institution and allocates them for implementation;
  • Identifies and assesses optimal resource needs to implement strategies and to achieve set targets;
  • Oversees monitors and ensures the execution of institutional plans;
  • Ability to report accurately and timely on the implementation of plans;
  • Superior project management and time management skills.

Analytical Skills:

  • Develops ideas that guide interpretation of situations based on sound judgement and experience;
  • Assesses situations, identifies key issues and produces logical and practical solutions;
  • Demonstrate high level skills in evaluating the success of the company in reaching its strategic goals; He/she must make sure that each strategic goal is measurable.

Customer Focus Skills:

  • Values client relationship and treats clients with respect and courtesy;
  • Provides high quality services that address Client/Citizen needs and expectations.

Time Management Skills:

  • Plans work schedules, prioritizes tasks and meets deadlines;
  • Delegates work to team members for effective and efficient productivity.

Teamwork Skills:

  • Works collaboratively with colleagues to undertake specific tasks to achieve common goals;
  • Solicits inputs by genuinely valuing others’ ideas and expertise.

Communication Skills:

  • Understands clearly situations and communicates his/her message with clarity to a relevant audience;
  • Listens attentively to others with an open mind and provides feedback;
  • Uses proper channels of communication.

Computer Skills:

  • Have highly competent IT skills across standard Microsoft packages;
  • Embraces new technological solutions to solve organizational challenges;
  • Continually upgrades his/her technological skills to enhance Institutional performance.

Writing and Spoken Skills:

  • Have highly competent note-taking and typing capability;
  • Have experience of taking minutes and circulating meeting papers;
  • Fluent in English, French and Kinyarwanda.

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