UN Dispensary Physician – UNDP Rwanda

III. Duties and Responsibilities

III.A   Clinical duties

1. Attend the United Nations Clinic on a full-time basis
2. Respond to acute emergencies in line with international protocols such as advanced trauma life support management and advanced cardiac life support or Pre-Hospital Trauma life support
3. Be able to do triage and primary stabilization
4. Undertake day-to-day clinical duties, e.g. walk-in clinic, pre-placement and periodic medical examinations and immunizations;
5. Provide health education;
6. Participate in addressing work environment and occupational health issues
7. Undertake medical examinations for UN Agencies international and local staff and dependents.
8. Diagnose and recommend treatment to all staff visiting the Clinic on a daily basis.
9. Be on call during and outside office hours to observe and treat emergencies in the UN Clinic. Undertake house calls when required
10. Responsible for entry and periodic medical examinations for United Nations staff members who choose to use the UN Clinic for their examinations;
11. To make follow up on chronic diseases cases (HIV, Asthma, Gouts, Glycemia, Hypertension, Hypotension, and provide relative accurate medical advisory.

III. B Medical Administrative duties

1. Promote proactive occupational health policies and best practices and procedures in the medical services in conjunction with Administration. This will include outreach to staff and dependents in the areas of preventative health.
2. Ensure that appropriate medical records are kept in a trictictly confidential manner in hard copies or in medgate software
3. Represent the UN Clinic in UNCT, OMT, LIACMC
4. Being part of the emergency response team and will as such work closely with DSS in implementing case-vac and mass casualty response.
5. Liaise with other UN Clinic host-nation medical facilities and medical facilities abroad to coordinate medical evacuations.
6. Follow the United Nations established policies and procedures regarding medical clearances, sick leave and medical evacuations.
7. Recommend medical evacuation when required to the Resident Coordinator / Resident Representative who are delegated to authorize MEDEVAC in emergency cases up to 45 days and to the recognized evacuation center for the duty station upon advice of the doctor. (The doctor recommends as the medical expert, submit evacuation request to UN Medical Director for authorization and facilitate medical evacuations of UN staff and their dependents).
8. Responsible for all paper work and reporting procedures for medical evacuations in line with UN Rules and procedures.
9.  Ensure proper follow up on all cases
10.  Application of terms of reference in UNDP POPP for rules and regulations regarding UN Clinic operations
11. Responsible for establishing good relations with reliable hospitals, private medical facilities and blood banks and local physician, including UNEP if available.
12. Keep constant contact with the United Nations Designated Examining Physicians to facilitate their availability as and when required;
13. Ensure that proper medical records are kept in Earth med, in a strictly confidential manner.
14. Maintain emergency medical supplies and equipment to be used in case of emergency;
15.  Replenish first aid kits and other essential medical supplies kept in other duty stations within the country
16. Recommend procurement of vaccines, medical supplies and equipment, and ensure that inventory is kept.
17.  Maintain medical records of all United Nations personnel and advise health precautionary steps to new staff members; already include above
18.  Prepare and send periodic (quarterly) reports of functions, visits, medical evacuations and treatments at the UN Clinic to the United Nations Medical Service; included below.
19. Advise on health precautionary steps to be undertaken at the duty station, and perform any other duties as considered necessary by the United Nations medical Director and/or the UN Resident Coordinator

III.C Supervisory Administration:

1. Supervise, distribute work to the nurse (s) and other staff of the United Nations Clinic;
2. Manage day-to-day mission medical support operations by ensuring availability of supplies and proper functioning of medical equipment;
3. Ensure that appropriate training programs are implemented in order to maintain and develop the medical capabilities (e.g. health education, HIV/AIDS prevention, first aid and CPR).
4. Responsible for regular reporting on the UN Clinic activities, medical facilities available locally and other statistical information as may be required.

IV. Competencies and Selection Criteria

Core

Innovation: Ability to make new and useful ideas work

Leadership: Ability to persuade others to follow

People Management: Ability to improve performance and satisfaction

Communication: Ability to listen, adapt, persuade and transform

Delivery: Ability to get things done while exercising good judgement

Technical/Functional

Professionalism:

Knowledge of clinical, occupational and tropical/travel medicine. Formal training in CPR and, preferably in BCLS and ACLS or equivalent emergency medical care. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication:

Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning& Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability:

Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Creativity:

Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

Client Orientation:

Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Commitment to Continuous Learning:

Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others and improve.

Technological Awareness:

Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

V. Recruitment Qualifications

Nationality: Be a Rwandan

Education:

• Advanced University Degree in Medicine, from an accredited University and currently licensed to practice within home country or any other national jurisdiction;
•  Valid certification in Advanced Trauma Life support, Advanced cardiac Life support OR Pre-hospital trauma life support is required;
•  Certification in HIV care OR VCCT is desirable.

Experience:

• At least five (5) years progressive experience and practice in general medicine in developing countries or countries in conflict, of which at least one year should be in Trauma and Emergency care and two years in Internal Medicine;
• Surgical, ICU, aeromedical or anesthetic experience is an advantage;
• Experience in Tropical Medicine,
• Previous UN medical system/international medical experience is desirable.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is expected.

Language Requirements:

• Fluency in English and /or French is required. Knowledge of Kinyarwanda is highly desirable.