Director of Finance and Administration Unit

Job : Director of Finance and Administration Unit

Organization WORKFORCE DEVELOPMENT AUTHORITY

Level 3.II

Reports To Director General

No. of Positions 1

Deadline 01/Apr/2019

Job Description

– Manage and coordinate operations of the unit.

– Ensure that the institution is at all times financially sound and able to manage its income, expenditures, assets and liabilities in accordance with financial procedures;

– Coordinate the preparation and submission of monthly, quarterly and annual financial reports in compliance with public accounting standards and guidelines;

– Coordinate in the elaboration of the budget of the Institution;

– Coordinate and manage the logistics activities, maintenance of institution assets, and cleanness of the institution;

– Deal with the tax authorities and other regulatory bodies on matters of statutory compliance including advice to management on tax related issues;

– Provide strategic advice to the institution management on daily financial and administration activities.

– Identify budget gaps and propose budget revision

– Ensure the proper management of petty cash of the institution;

– Coordinate proper filing system;

– Facilitate internal and external audits and Answer audit queries and mandatory inquiries whenever necessary;

– Ensure adherence to financial policy, regulations and professional practices in all financial transactions.

– Ensure that appropriate administrative, financial and IT systems, infrastructure, policies and procedures are developed to support the implementation and evaluation of the organization’s strategies;

– Administer the staff welfare benefit and preserve safe, and facilitated ( assets and transport) work environment;

– Coordinate the development and implementation of HR policies and procedures.

– Chair staff disciplinary and recruitment committees.

– Identify capacity needs and facilitate capacity building

– Monitor the implementation of the employees’ performance contracts and their appraisals;

– Organize the general staff meetings.

– Supervise daily activities of the central secretariat.

– Ensure effective service delivery according to service charter

– Carry out any other task assigned by her/his supervisor

Job Profile

Bachelor’s Degree in Finance, Accounting, Management Specialized in Finance/Accounting with 3 years of working experience. Accounting Professional Qualification recognized by IFAC (ACCA, CPA) with 1 year of working experience

Key Technical Skills & Knowledge required:

– Knowledge of Rwanda’s financial management standards and procedures;
– Knowledge of accounting principles and practices and financial data reporting;
– Knowledge of management of material resources;
– Knowledge of supply chain management;
– Knowledge of Rwanda Public Financial Law;
– Leadership and management skills;
– Planning and organisational, budgeting skills;
– Communication skills;
– Strong IT skills, particularly in Financial software (SMART IFMIS);
– Time management skills;
– Interviewing skills;
– Judgment & decision making skills;
– Complex problem
– solving;
– Fluency in Kinyarwanda, English or French; knowledge of all these three (3) languages is an advantage.

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