Job DISTRICTS PROJECT FIELD SPECIALIST
Organization MINISTRY IN CHARGE OF EMERGENCY MANAGEMENT
Level 3.II
Reports To SEIRHCP PROGRAM MANAGER
No. of Positions 1
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Deadline 15/Jun/2020
Job Description
Job Title : District Project Field Specialist (1)
Under contract for One year (renewable based upon positive performance assessment)
Location: Karongi District
Level: 3.II
Duties and responsibilities
Under the supervision of the Program Manager, the DPFS will perform the following key functions
• Ensuring sufficient coordination between the MINEMA and the districts implementing SEIRHCP;
• Ensuring effective coordination of SEIRHCP activities within the districts;
• Ensuring regular communication of information to the MINEMA/SPIU concerning all aspects of project implementation;
• Supervision of SEIRHCP- hired consultants;
• Prepare necessary report and submit them to the MINEMA Senior Management for transfer to World Bank (progress reports and audit reports);
• Coordinating and supporting the Local Governments in the field;
• Management of a designated SEIRHCP account at the district level;
• Technical clearance of funds release to the Districts with the SEIRHCP budget under Access to basic services and socio- economic Investments;
• Participating in monthly SEIRHCP coordination meetings convened by the MINEMA/ SPIU;
• Monitoring of the implementation of investment sub- projects in the Districts;
• Supporting to the Districts in the implementation of their sub- projects, including technical and procedural support;
• Ensuring that all agreed sub- projects are being managed and implemented in accordance with time frames, budget and technical documents;
• Ensuring that all agreed sub- projects are being managed following the code of conduct;
• Oversee and consolidate Districts procurement plans and implementation reports and ensure procurement is conducted in a fair, transparent and non- discriminatory manner;
• Review and technically approve funds requests before endorsing disbursement;
• Ensure liquidity of designated account in accordance with Financial Agreement;
• Management of consultancy contracts;
• Regularly exchange information with the MINEMA/SPIU staff at headquarter to supports the Districts in engineering, inspection, financial management, procurement, social and environmental safeguards and support to local economic development and capacity building activities;
• Consolidating quarterly progress reports of Districts and submit to the supervisor after verification on the ground;
• Verify financial management of sub- projects in the field, and review and clear bank reconciliation statements ;
• Consolidate audit reports;
• Reviewing social and environmental safeguards reports, monitoring their accurate implementation and follow up with the Districts on any dispute occurring and its settlement;
• Carry out regular inspections of sub – projects in the Districts;
• Prepare a detailed M&E plan ;
• Monitor the results framework of the SEIRHCP, which includes maintaining regularly updated data;
• Participate in the evaluation of technical and financial proposals for project related activities, including detailed engineering designs for sub- projects of component 1
Qualification
Master’s in project management, development studies, statistics, economics with minimum 3 years of relevant work experience or Bachelor degree in project management, development studies, statistics, and economics with minimum 5 years of relevant experience. Being a civil engineer is an added advantage.